2025 Calibration of CFS Lab Equipment and Scales

The Michigan Department of Transportation (MDOT) issued a Request for Quote (RFQ 25-150) for calibration services of laboratory equipment and scales at the Statewide Testing Lab in Lansing, Michigan. The procurement encompasses calibration, preventive maintenance, and verification of equipment across five laboratory facilities: Soils, Metals, HMA (Hot Mix Asphalt), Concrete, and Concrete Research laboratories. Specific equipment requiring calibration includes compression machines, tension machines, universal testing machines, extensometers, load cells, displacement transducers, hardness testers, and scales/balances. All work must comply with applicable ASTM standards (E4, D76, E74, E467) and ISO/IEC 17025 quality assurance requirements. Qualified vendors must employ fully trained service technicians capable of accessing proprietary software, performing equipment adjustments, and conducting full-range verifications; vendors must also be capable of calibrating scales to a readability of 0.0001 grams or higher with standards traceable to NIST. Deliverables include individual calibration reports for each piece of equipment detailing laboratory name, machine name, service date, and service type designations. Quotes are due January 20, 2025, at 3:00 PM via SIGMA VSS, with a requested completion date of 60 business days after purchase order receipt; pricing must be provided to the second decimal point with clearly stated unit and total prices. The vendor's quote shall remain valid for 60 calendar days from the due date, and all calibration work must be completed on-site.

The RFQ does not indicate specific set-asides or incumbent preferences; however, Service-Disabled Veteran-Owned Business (SDVOB) status may be considered if appropriate documentation is provided. All vendors must be registered in the Michigan SIGMA VSS purchasing system to receive payment, and no specific funding source restrictions are noted. The State of Michigan's standard procurement contract terms apply, including inspection provisions within 30 calendar days of delivery, termination rights for cause or convenience, indemnification requirements, and compliance with prevailing wage, nondiscrimination, and applicable state and federal laws. Delivery terms are FOB Destination with all freight and shipping costs borne by the vendor. Payment is made via electronic funds transfer (EFT) only, with Net 45-day payment terms after invoice receipt submitted to the designated MDOT contact. The RFQ does not specify a budget range or estimated award value, though the scope of work across multiple laboratory facilities and numerous pieces of equipment suggests a substantial contract opportunity.