2025-28 Flat Rock Rd Phase 2

The City of Covington, Georgia, is issuing a Request for Proposals for the reconduction of overhead utility lines along Flat Rock Road, a 2.1-mile project extending northward from the intersection of Flat Rock Road and Highway 142. The procurement seeks qualified contractors to perform labor, equipment, tools, and supervision for the installation of three-phase overhead utility lines, with the City supplying all materials including poles, crossarms, conductors, and associated hardware. The scope encompasses 41 pole locations requiring pole replacement and reconfiguration, conductor installations and transfers, transformer placements, equipment reconfigurations, traffic control coordination, site restoration and regrading, and compliance with local, state, and federal regulations. Qualified contractors must demonstrate experience with similar utility line projects, provide a detailed project approach and feasibility plan, submit competitive pricing, maintain a strong safety record with appropriate certifications, and provide quality references from projects completed within the past five years. Sealed proposals consisting of two hard copies and one USB drive must be submitted to the City of Covington Purchasing Department, Attention Scott Cromer, 2194 Emory Street NW, Covington, Georgia 30014, no later than 10:00 AM on Thursday, December 4, 2025. Bidders may submit questions via email to Nathan Roper at nroper@cityofcovington.org by 3:00 PM on Tuesday, November 18, 2025, with responses posted on the City website by 5:00 PM on Friday, November 21, 2025. Contract award is expected during the third week of December 2025, with all work required to be completed by April 30, 2026.

No specific set-aside designations or restrictions targeting disadvantaged enterprises or minority-owned businesses are referenced in the procurement documents. All contractors must comply with the Illegal Immigration Reform and Enforcement Act of 2011 and submit a notarized Contractor Affidavit verifying E-Verify registration and use, with all subcontractors and sub-subcontractors required to submit corresponding affidavits. Each bid must include a Bid Bond equal to five percent of the Base Bid amount, and the successful bidder must provide a Performance Bond and Payment Bond, each equal to 100 percent of the contract amount, within ten days of award notification. Contractors must maintain comprehensive general liability insurance with limits of no less than $1,000,000 per occurrence, commercial automobile liability coverage with $1,000,000 per occurrence and $1,000,000 per accident property damage coverage, and statutory workers' compensation insurance with $1,000,000 employer's liability coverage. The City will secure and pay for all Georgia Department of Transportation permits and associated fees, while the contractor is responsible for federal excise tax and sales tax on materials incorporated into the project, with a seven percent sales tax liability applying to materials and equipment supplied by the City. No specific budget or award value is disclosed in the RFP documents.