2025-2026 Root Foaming Project

The City of Hayward in Alameda County, California, is soliciting quotes for a comprehensive Sewer Root Control Project through Request for Quotation (RFQ) #25-058, seeking an experienced contractor to perform chemical root control services on approximately 102,000 linear feet of sanitary sewer lines ranging from 4 to 12 inches in diameter over a two-year period. The project requires applying Vaporooter, a specialized foaming root control product containing metam-sodium and dichlobenil, with specific application guidelines and strict performance standards. Contractors must be licensed as a pesticide application business with the California Department of Pesticide Regulation and demonstrate a minimum of five years of direct experience in chemical root treatment. The contractor must employ at least three Certified Pesticide Applicators and provide comprehensive documentation, including detailed treatment records and a two-year guarantee against root regrowth. Key project dates include a June 18, 2025 deadline for questions, a June 27, 2025 response deadline at 5:00 pm, anticipated City Council approval on August 19, 2025, and a tentative Notice to Proceed in September 2025. Electronic bid submissions are required through the OpenGov Procurement platform, with contractors needing to create a free account to access and submit proposals.

The RFQ does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The contract allows for potential extension beyond the initial two-year period, with optional years three through five available for additional root control treatments. The bid sheet includes pricing structures for different pipe sizes, with the city reserving the right to award the contract based on the lowest proposed cost that meets specified experience requirements. While specific budget ranges are not explicitly detailed, the project involves treatment of approximately 50,000 linear feet in Year 1 and 52,000 linear feet in Year 2. The contractor must maintain comprehensive insurance, including workers' compensation and public liability coverage with a minimum of $1,000,000 in single limits. Liquidated damages of $500 per calendar day will be imposed for delays beyond the prescribed completion timeline. The project includes performance and labor/materials bonds to ensure project completion and protect workers and materials suppliers, with strict adherence to California state labor code requirements and prevailing wage standards.