2025-043 HVAC Contractor Services

The City of St. Cloud, Florida has issued Invitation to Bid #2025-043 for HVAC Contractor Services, seeking to establish a pool of qualified contractors to provide on-demand HVAC services for various city facilities. Contractors must hold a minimum Class A Commercial or Mechanical License and demonstrate experience by completing at least ten commercial HVAC projects valued at $5,000 or more within the past five years. The solicitation requires electronic bid submission through the city's procurement portal, with a response deadline of March 13, 2025, at 2:00 pm. Pricing will be based on hourly labor rates for different worker classifications (Foreman, Journeyman, Helper, and Emergency Work Rate) and a percentage markup on materials and additional labor. Project selection will follow a task authorization process, with projects under $5,000 allowing direct contractor selection and larger projects requiring competitive proposals from pre-qualified contractors. The city reserves the right to negotiate, reject any bids, and make awards based on the best interests of the municipality.

The contract has no specific set-aside designations or restrictions on organizational types, but contractors must meet comprehensive compliance requirements including E-Verify participation, background checks, and maintaining a drug-free workplace. Insurance requirements are stringent, mandating general liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, workers' compensation insurance, and automobile liability insurance. The initial contract term is three years, with options to extend for two additional one-year periods. Contractors can submit price increase requests at least 60 days before contract expiration, accompanied by supporting documentation. Payment will be processed under Florida's Prompt Payment Act, with a preference for electronic funds transfer or P-card payments. While no specific budget range is provided, the solicitation suggests the potential for multiple task-based HVAC service contracts with variable project scopes and values. The City of St. Cloud retains the right to terminate the contract without cause with 30 days' written notice, providing flexibility in contract management.