2024/2025 Ford E-Transit Cargo Van

The City of Palo Alto's Public Works Department Equipment Management Services is seeking quotations for the procurement and delivery of four new 2024/2025 Ford E-Transit Cargo Vans through RFQ Number 192639. The solicitation is specifically for electric cargo vans with detailed specifications including a single-speed transmission, 16" steel wheels, Oxford White paint, and Dark Palazzo Gray vinyl front bucket seats. The Request for Quotation (RFQ) is due on Tuesday, October 8, 2024, at 3:00 P.M., with delivery expected as soon as possible after the request (ARO). Bidders must provide comprehensive pricing that includes the base vehicle cost, documentation fee, and miscellaneous fees, with a local sales tax rate of 9.125%. The procurement process emphasizes environmentally preferred purchasing requirements, with specific guidelines for recycled materials, recyclable packaging, and restrictions on foam plastics. Evaluation criteria appear to focus on compliance with technical specifications, environmental standards, and pricing competitiveness.

While no specific set-aside designations or disadvantaged enterprise requirements are explicitly stated in the documentation, the RFQ demonstrates a strong commitment to environmental sustainability with detailed provisions for zero waste and pollution prevention. Potential vendors will be subject to strict environmental compliance standards, with liquidated damages ranging from $30 to $262 per violation for non-compliance with sustainability requirements. The payment terms are set at Net 30 (N30), with pricing to be F.O.B. Palo Alto and freight prepaid. Although a specific budget range is not disclosed, the procurement is for four electric cargo vans, suggesting a potential total value likely in the range of $200,000 to $300,000 depending on specific vehicle configurations and options. The solicitation appears to be open to authorized Ford vehicle dealers or manufacturers who can meet the city's stringent technical and environmental specifications.