RFQ192639_Ford_E-Transit_Cargo_Van.pdf

CITY OF PALO ALTO RFQ 192639 PAGE 1

Rev. 12/02/10

September 12, 2024

The City of Palo Alto, Purchasing and Contract Administration, on behalf of the Public Works Department, Equipment Management Division, requests a quotation for:

PROJECT TITLE:

2024/2025 Ford E-Transit Cargo Van

REQUEST FOR QUOTATION (RFQ) NUMBER 192639

RFQ DUE DATE: TUESDAY, OCTOBER 8, 2024, 3:00 P.M.

Documents will not be accepted after 3:00 P.M., Tuesday, October 8, 2024

Table of Contents:

SECTION I Request for Quotation and Bidder Required Information (including submittal instructions) *

SECTION II Purchase Order Terms and Conditions

SECTION III Specifications and Bidder’s Bid Pages*

*Complete, sign and submit forms as instructed in the RFQ. Failure to complete and/or submit these forms may cause rejection of your Bid.

FOR BID DOCUMENTS: CONTACT PURCHASING AND CONTRACT ADMINISTRATION: (650) 329-2271

CITY OF PALO ALTO RFQ 192639 PAGE 2

SECTION I – REQUEST FOR QUOTATION (RFQ) AND BIDDER REQUIRED INFORMATION

In response to this Request for Quotation (RFQ), the undersigned, as Bidder, declares that the only persons or parties interested in this Bid as principals are those named herein; that this Bid is made without collusion with any other person, firm or corporation; that the Bidder has carefully examined the specifications herein referred to; and the Bidder proposes and agrees, if this Bid is accepted, that the Bidder will contract with the City of Palo Alto (City), to provide all necessary materials, and furnish the specified requirements in this RFQ, in the manner herein prescribed and at the prices stated in the Bid.

Project Title 2024/2025 Ford E-Transit Cargo Van

City of Palo Alto Request for Quotation (RFQ) number:

192639

Quotation Due Date Quotation acceptance period closes (your quotation must be received by Purchasing and Contract Administration not later than) 3:00 P.M., Tuesday, October 8, 2024.

Online Q&A Due Date Should discrepancies or omissions be found in this RFQ or should there be a need to clarify this RFQ, questions or comments regarding this RFQ must be emailed and received by the City no later than 1:00 p.m., Tuesday, October 1, 2024.

Senior Buyer Saira Cardoza Telephone Number: (650) 329-2327 Saira.Cardoza@cityofpaloalto.org

Specifications The specifications or scope of work included have been prepared to describe the standard quality, performance, and other characteristics needed to meet city requirements. The City will not accept alternate proposals.

Contract Award The contract, if awarded, shall be awarded to the lowest responsive and responsible bidder. The lowest bid shall be the lowest total of the bid prices quoted on the Bid Schedule. This total is being used for the purpose of determining the lowest bid. City will award a not-to-exceed amount based on the needs of and prices quoted.

Pursuant to Palo Alto Municipal Code Section 2.30.440, a responsible bidder is a bidder determined by the awarding authority:

1. To have the ability, capacity, experience and skill to perform the work, or provide the goods and/or services in accordance with the bid specifications;

2. To have the ability to perform the contract within the time specified;

3. To have the equipment, facilities and resources of such capacity and location and location to enable the bidder to perform the contract;

4. To have the ability to provide, as required, future maintenance, repair, parts and service for the use of goods purchased;

5. To have a record of satisfactory or better performance under prior contracts with the city or others;

and

6. To have complied with applicable laws, regulations, policies (including city council policies), guidelines and orders governing prior or existing contracts performed by the bidder.

mailto:Saira.Cardoza@cityofpaloalto.org

CITY OF PALO ALTO RFQ 192639 PAGE 3

F.O.B. Point Prices shall be F.O.B. Palo Alto, Freight Prepaid. Price shall include all applicable transportation and delivery charges. See Bid Schedule for delivery point.

Submittal of Documents In order to submit bids to the City of Palo Alto, the Bidder shall submit a bid through the City of Palo Alto’s electronic procurement system (OpenGov), in PDF format. The submittal shall consist of this document, which includes the Bidder Bid Pages and the Bidder’s Questionnaire form.

Bids must be received no later than 3:00 P.M. no later than the closing date outlined in this RFQ. No bids will be accepted after that time by the electronic procurement system.

Complete, sign and submit the RFQ/Bidder Information and Bidder Bid Pages with your quotation. Failure to complete and/or submit these forms may cause rejection of your quotation. All quotations must be submitted on these forms.

Delivery Requirements When delivery time is requested in the quote or bid documents, time shall be of the essence; therefore, the quote or bid shall include the delivery date. In some instances, the City may specify only a maximum number of days for delivery and will use this delivery date as part the criteria to determine the award. The purchase order to be awarded is for a specific quantity purchased at one time.

Decision to Reject The City reserves the right to reject any or all quotations, to waive any informalities contained therein, and to select quotations on an item-by-item basis. The City reserves the right to award more than one contract from this solicitation. No quotation may be withdrawn for a period of sixty (60) days following the date of bid opening.

The terms and conditions (the provisions) that shall govern any resulting agreement between City and the Lowest Responsible Bidder are contained in this RFQ. No charges of any kind will be allowed unless specifically made part of your quotation and are specified in your response.

RIGHTS OF THE CITY OF PALO ALTO

This RFQ does not commit the City to enter into a contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of quotation or in anticipation of a contract.

Exceptions To the specifications or requirements issued must be itemized and justified in writing and included with proposals or quotations submitted.

Documentation Manuals, when applicable, shall be furnished by the Vendor with the shipment or under separate cover.

Taxes Quotations shall include all applicable federal, state and local taxes, import duties, commissions or other charges.

BIDDER REPRESENTATION:

The Bidder represents that it has not retained a person to solicit or secure a City contract (upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee) except for retention of bona fide employee or bona fide established commercial selling agencies for the purpose of securing business.

During the Quotation process there may be changes to the Quotation documents, which would require an issuance of an addendum or addenda. City disclaims any and all liability for loss, or damage to any Bidder who does not receive any addendum issued by City in connection with this RFQ. Any Bidder in submitting a Quotation is deemed to waive any and all claims and demands Bidder may have against City on account of the failure of delivery of any such addendum to Bidder. Any and all addenda issued by City shall be deemed

CITY OF PALO ALTO RFQ 192639 PAGE 4

included in this RFQ, and the provisions and instructions therein contained shall be incorporated to any Quotation submitted by Bidder.

To assure that all Bidders have received each addendum, the acknowledgment and sign-off is required via the City’s eProcurement system. Failure to acknowledge receipt of addendum/addenda may be considered an irregularity in the Quotation.

The firm and individuals listed below, certify that: they do not and in the performance of this contract they will not discriminate in employment of any person because of race, skin color, gender, age, religion, disability, national origin, ancestry, sexual orientation, housing status, marital status, familial status, weight or height of such person; and further certify that they are in compliance with all Federal, State and local directives and executive orders regarding nondiscrimination in employment .

Signature must be the same signature as appears in Bidder Bid Pages:

Officer*

(Signature)

(Printed name of signatory)

(Title of signatory)

Or, The undersigned certifies that the Bidder is not a corporation, and is not subject to the requirements of California Corporations code, and hereby agrees to, and accepts the terms and conditions of this

RFQ.

(Signature)

(Printed name of signatory)

(Title of signatory)

CITY OF PALO ALTO RFQ 192639 PAGE 5

Bidder Information Provide the information requested below or indicate “not applicable”, if appropriate:

A. Name and Address of Bidder (Company)

REMIT TO (If Different from Above):

Telephone Number: _____________________

Facsimile number: _______________________

E-Mail: ________________________________

Website: _______________________________

B. Bidder is a:

□ California Corporation

□ Corporation organized under the laws of the State of ________________________.

with head offices located at __________________________________________, and offices in California at _____________________________________________.

□ Limited Liability Company

List name of managing member(s):

□ Sole Proprietorship _____________________________________________

□ Partnership

□ Limited Liability Partnership

List names of general partners; state which partner or partners are managing partner(s)

CITY OF PALO ALTO RFQ 192639 PAGE 6

□ Other (attach Addendum with explanatory details)

C. Have you (or your firm) previously worked for the City of Palo Alto? Yes, or No (if “Yes”, list below, or if necessary, provide information on additional sheets if needed).

D. Contractors license, number/type (if required): ____________________________________

E. The Bidder represents that it has not retained a person to solicit or secure a City contract (upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee) except for retention of bona fide employee or bona fide established commercial selling agencies for the purpose of securing business.

F. During the Quotation process there may be changes to the Quotation documents, which would require an issuance of an addendum or addenda. City disclaims any and all liability for loss, or damage to any Bidder who does not receive any addendum issued by City in connection with this RFQ. Any Bidder in submitting a Quotation is deemed to waive any and all claims and demands Bidder may have against City on account of the failure of delivery of any such addendum to Bidder. Any and all addenda issued by City shall be deemed included in this RFQ, and the provisions and instructions therein contained shall be incorporated to any Quotation submitted by Bidder.

To assure that all Bidders have received each addendum, the following acknowledgment and sign-off is required. Failure to acknowledge receipt of addendum/addenda may be considered an irregularity in the Bid:

Addendum number(s) received: 1; 2; 3; 4; 5; 6; 7; 8; 9

Or, _____ _____No Addendum/Addenda Were Received (check and initial).

G. The firm and individuals listed below, certify that: they do not and in the performance of this contract they will not discriminate in employment of any person because of race, skin color, gender, age, religion, disability, national origin, ancestry, sexual orientation, housing status, marital status, familial status, weight or height of such person; and further certify that they are in compliance with all Federal, State and local directives and executive orders regarding nondiscrimination in employment

Signature must be the same signature as appears in Bidder Bid Pages:

Officer*

(Signature)

(Printed name of signatory)

CITY OF PALO ALTO RFQ 192639 PAGE 7

Or, The undersigned certifies that the Bidder is not a corporation and is not subject to the requirements of California Corporations code, and hereby agrees to, and accepts the terms and conditions of this RFQ.

(Signature)

(Printed name of signatory)

TERMS AND CONDITIONS OF PURCHASE

CITY OF PALO ALTO Page 8 GDS Rev. 06/14/2016

ACCEPTANCE/AGREEMENT: City of Palo Alto (City) reserves the right to reject any and all quotations, to waive any informalities, and, unless otherwise specified by Seller, to accept any item in a quotation. By accepting or filing this Purchase Order (P.O.), Seller agrees to the terms and conditions herein which shall prevail over any inconsistent provision in any form or other paper submitted by Seller. All shipments or services performed shall be deemed to have been made pursuant hereto. No other terms are acceptable. This P.O., including all specifications and drawings, shall constitute the entire agreement between the parties unless modified in writing by City.

CITY’S PROPERTY: Seller agrees that the information, tools, jigs, dies, or materials, and drawings, patterns, and specification supplied or paid for by City shall be and remain City property and shall be held by Seller for City unless directed otherwise. Seller shall account for such items and keep them protected, insured, and in good working conditions without expense to City.

DELIVERY: The terms of delivery are as stated on the reverse side hereof. The obligation of Seller to meet the delivery dates, specifications, and quantities set forth herein is of the essence of this P.O. No boxing, packing, or cartage charge will be allowed unless authorized by this P.O. Deliveries are to be made both in quantities and at times specified herein or, if not, such quantities and times are specified pursuant to City’s written instruction. Items not delivered may be canceled without penalty to City. Shipments in greater or lesser quantity that ordered may be returned at Seller’s expense unless written authorization is issued by City.

PRICES: The price which Seller charges in filling this P.O. shall not be higher than

Seller’s most recent quote or charge to City for such materials, supplies, services and/or installations unless City expressly agrees otherwise in writing. Notwithstanding the prices set forth the P.O. City shall receive the benefit of any general reduction in the price of any item(s) listed herein which may be made by Seller at any time prior to the last delivery of goods or services covered by this P.O.

TERMINATION: City shall have the right to terminate this P.O. or any part thereof upon ten (10) days notice in writing to Seller.

(1) Without Cause. City may terminate all or any part of this P.O. without cause. Any claim by Seller for damages due to termination without cause must be submitted to City within thirty (30) days after effective date of termination.

(2) For Cause. If Seller fails to make any delivery in accordance with the agreed delivery date, delivery schedule, or otherwise fails to observe or comply with any of the other instructions, terms, conditions or warranties applicable to this P.O., City may, in addition to any other right or remedy provided by this P.O. or by law, terminate all or any part of this P.O. in writing without any liability of City with respect to Seller at any time during the term of this P.O. In the event of termination for cause, City may purchase supplies or services elsewhere on such terms or in such manner as City may deem appropriate and Seller shall be liable to City for any cost and other expenses incurred by

City, which is charged to City.

CHANGES: City shall have the right at any time by written notice via P.O. Change Order to Seller to make changes in the specifications, the quantity of items called for, delivery schedules, and requirements covering testing, packaging, or destination. Any claim by Seller for adjustment under this clause shall be deemed waived unless made in writing with then (10) days after receipt by Seller of notice of such change. Price increases or extensions of time for delivery shall not be binding on City unless evidenced by a P.O.

Change Order issued by City’s Purchasing Manager.

INSPECTION: City shall have the right to inspect and approve or reject any materials, supplies, services and/or installations upon arrival of notice of completion prior to payment without regard to the manner of shipment, completion, or any shipping or price terms contained in this P.O. All materials, supplies, services and/or installations must be furnished as specified.

(1) Defective, damaged, and nonconforming materials and/or supplies may be returned for credit or refund, at Seller’s expense. City may charge Seller for all expenses of unpacking, examining, repacking and reshipping of such materials and/or supplies.

(2) Defective, incorrect and nonconforming services and/or installations may be returned for credit or refund, at Seller’s expense. All of the above notwithstanding prior payment by City

(3) City may waive defects that exist.

WARRANTY: Seller expressly warrants that all materials, supplies, services and/or installations covered by this P.O. shall:

(1) conform to the specifications, drawings, samples, or other descriptions specified by City or if none are so specified, to Seller’s standard specification or the standards of the ASTM or ANSI or other national standard organizations;

(2) be new and unless specified to the contrary on the face hereof, will be free from defects in material and workmanship and will be free of all liens and encumbrances and will conform to any affirmation of facts made on the container or label;

(3) be adequately contained, packaged, marked, labeled and/or provided in compliance with all applicable federal and state laws and regulations (including materials deemed hazardous);

(4) be performed within the rules and regulations of the

Occupational Safety and Health Act of 1970 (as amended);

(5) be produced or transferred or disposed of as required by federal and state laws and regulation under the conditions of the Toxic

Substances Control Act; the Hazardous Materials Control and Hazardous Waste Regulations; and other toxic laws and programs.

Seller further expressly agrees to protect, indemnify, and hold harmless

City, its employees and agents for any loss, damage, fine, liability, fee (including reasonable charges and fees) or expense arising in connection with or resulting from Seller’s failure to furnish materials or supplies or perform services that conform with any warranty contained herein.

(6) have good marketable title.

GOVERNING LAW: This P.O. shall be governed by the laws of the State of California.

INDEPENDENT CONTRACTOR, INSURANCE: Seller certifies, by acceptance, that he/she is an independent contractor. Seller shall protect, defend, and indemnify and hold City harmless against all damages, liability, claims, losses and expenses (including attorney’s fees) arising out of , or resulting in any way from Seller’s negligence in providing the goods or services purchased hereunder or from any act or omission of Seller, its agents, employees, or subcontractors, Seller shall maintain such public liability insurance, including contractual liability, automobile and general public liability, (including non-owned automobile liability) Worker’s Compensation, and employer’s liability insurance as well adequately protect

City against such damage, liabilities, claims, losses, and expenses

(including attorney’s fees). Seller agrees to submit certificates of insurance, evidencing its insurance coverage when requested by City.

EQUAL OPPORTUNITY CLAUSE: By acceptance of this P.O., Seller certifies it is in compliance with the Equal Opportunity Clause required by

Executive Order 11246, as amended, and the Palo Alto Municipal Code, as amended, including Affirmative Action Compliance Programs for Veterans;

Handicapped; and Minority Business, and other equal opportunity programs.

FORCE MAJEURE: City may delay delivery or acceptance occasioned by causes beyond its control. Seller shall hold such materials, supplies, services and or installations at the direction of City and shall deliver them when the cause affecting the delay has been removed. City shall be responsible only for Seller’s direct additional costs in holding the goods or delaying performance of this P.O. and City’s request. Seller shall also be excused if delivery is delayed by unforeseen events beyond its reasonable control, provided Seller notifies City as soon as they occur. City may cancel this P.O. if such delay exceeds thirty (30) days from the original delivery date. Seller shall use its best efforts to grant preference to this P.O.

over those of other customers, which were placed after this P.O.

AUTHORITY OF AGENT OR FACTOR: Seller represents that, whenever it executes this P.O. on behalf of a third party as an agent or factor, it shall disclose the existence of the agency or factor relationship to City. Seller shall be deemed to have the legal authority to enter into this

P.O. with City on behalf of the third party.

INTERPRETATION OF CONTRACT DOCUMENTS: In the event of a conflict between the terms of this P.O. and the attached specification with respect to any obligation of Seller, the provision which impose the greater obligations upon Seller shall prevail.

CITY OF PALO ALTO Page 9 GDS Rev. 06/14/2016

EVIRONMENTALLY PREFERRED PURCHASING REQUIREMENTS: Seller agrees to comply with the City’s Environmentally Preferred Purchasing Requirements.

(1) Hazardous Waste:

Seller shall take-back all spent or otherwise discarded hazardous products sold to the City by the Seller if the spent or discarded products are classified as hazardous or universal wastes by State or Federal regulations. Seller shall provide convenient collection and recycling services (or disposal services if recycling technology is unavailable) for all universal wastes, which originate from the Vendor. Hazardous waste manifests or bills of lading must be provided to City staff upon request. Recycling and reuse of hazardous wastes must occur within the United States. Universal waste lists and information are available www.dtsc.ca.gov/HazardousWaste/UniversalWaste/. A hazardous waste list is available at http://www.calrecycle.ca.gov/LEA/Training/wasteclass/yep.htm.

Additional information can be obtained by contacting the City of Palo Alto

Hazardous Waste Department at (650) 496-6980.

(2) Zero Waste and Pollution Prevention:

Per Palo Alto City Council policy, the City is targeting to achieve Zero Waste by 2021. The City must also meet Municipal Regional Stormwater Permit requirements requiring no visible impact from litter via stormdrains by 2022. To that end the vendor, manufacturer and or contractor must individually or collboaratively comply with the waste reduction, reuse and recycling requirements of the City’s Zero Waste and Pollution Prevention Programs.

Seller acknowledges and agrees that if Seller fails to fully and satisfactorily comply with these requirements, the City will suffer, as a result of Seller’s failure, substantial damages which are both extremely difficult and impracticable to ascertain. Therefore, the Seller agrees that in addition to all other damages to which the City may be entitled, in the event Seller fails to comply with the below requirements Seller shall pay City as liquidated damages the amounts specified below. The liquidated damage amount is not a penalty but considered to be a reasonable estimate of the amount of damages City will suffer as a result of such non-compliance.

Sellers shall adhere to the standard that all printed materials provided to the City that are generated from a personal computer and printer including, proposals, quotes, invoices, reports, and public education materials shall be double-sided, printed on a minimum of 30% post-consumer content paper or greater unless otherwise approved by the City’s Environmental Services

Division (650) 329-2117. Materials printed by a professional printing company shall be a minimum of 30% post-consumer material or greater and printed with vegetable based inks. Liquidated damages of $30 per document will be assessed by City for failure to adhere to this requirement;

All paper packaging must be Forest Stewardship Council (FSC) Certified.

All primary, secondary and shipping (tertiary) packaging be minimized to the maximum extent feasible while protecting the product being shipped;

All primary, secondary and shipping packaging shall be recyclable in the

City’s recycling program. A complete list of items accepted for recycling are found at www.zerowastepaloalto.org or by calling (650) 496-5910. If any portion is received that does not meet this requirement, liquidated damages of $235 or a minimum of $50 if the combined product and shipping cost is $235 or less will be assessed by City for failure to adhere to this requirement.

Expanded foam plastics (e.g., foam or cushion blocks, trays, packing

“peanuts”), such as but not limited to polystyrene (aka Styrofoam™), polypropylene, or polyurethane shall not be used as primary, secondary or tertiary/shipping packaging with the following exceptions:

o Primary packaging made from these materials may be used if the vendor, manufacturer, contractor individually or collaboratively does one of the following:

takes the material back at the City’s convenience and at no cost to the City, or pays the City of Palo Alto’s disposal costs via payment of liquidated damages of $235, or a minimum of $50 if the combined product and shipping cost is $235 or less;

o Bioplastics that meet ASTM D6400 standards for compostability may be accepted with approval from the City’s Environmental Services Division subject to local municipal compost facility requirements;

o if approved by the City’s Environmental Services Division, a packaging requirement may be waived if no other viable packaging alternative exists;

Reusable/returnable pallets shall be used and taken back by the Seller, at no additional cost to the City. Seller shall provide documentation upon request ensuring reuse of pallets and/or recycling of broken pallets. Liquidated damages of $262 or a minimum of $50 if the combined product and shipping cost is $262 or less will be assessed by City for failure to adhere to this requirement.

(3) Energy and Water Efficiency:

Seller shall provide products with an ENERGY STAR, Water

Sense or State of California standard rating, whichever is more efficient, when ratings exist for those products. A life cycle cost analysis shall be provided to the City upon request and shall at minimum include: first cost, operating costs, maintenance costs, and disposal costs.

Contacts for additional information about City of Palo Alto

Hazardous Waste, Zero Waste and Utilities programs:

Hazardous Waste Program (Public Works)

(650) 496-6980

Zero Waste Program (Public Works)

(650) 496-5910

Watershed Protection

(650) 329-2117

Energy Efficiency

(650) 496-2244

(4) Liquidated Damages:

Seller agrees that failure to comply with the City’s

Environmentally Preferred Purchasing Requirements will result in Liquidated Damages, according to the table marked

Liquidated Damages on page 3 of this P.O.

http://www.zerowastepaloalto.org/

CITY OF PALO ALTO Page 10 GDS Rev. 06/14/2016

NONCOMPLIANCE WITH EVIRONMENTALLY PREFERRED PURCHASING REQUIREMENTS, LIQUIDATED DAMAGES:

The following table lists the events that constitute breaches of the Agreement’s standard of performance warranting the imposition of liquidated damages; the acceptable performance level, and the amount of liquidated damages for failure to meet the contractually required standards of performance.

Event of Non-Performance Acceptable

Performance Level

(Allowed events per

Fiscal Year)

Liquidated Damage

Amount

Recycled Paper Use

Failure to use 30% recycled content paper 1 $30 per each document

Recyclable Packaging Materials

Failure of Seller to Use secondary and shipping packaging that is recyclable in the City’s recycling program.

1 $235 or a minimum of $50 if the combined product and shipping cost is $250 or less will be incurred if this is not adhered to.

Expanded Foam Plastics

Unapproved use of expanded foam plastics for secondary or shipping packaging

0 $235 or a minimum of $50 if the combined product and shipping cost is $235 or less

Pallet use

Failure of Seller to take-back and reuse pallets, recycling only broken pallets, at no additional cost to the City.

1 $262 or a minimum of $50 if the combined product and shipping cost is $2 or less

CITY OF PALO ALTO RFQ 192639 PAGE 11

SECTION III - SPECIFICATIONS

2024/2025 Fleet/Non-Retail Ford E-Transit Cargo van T-350 130" Low Rf 9500 GVWR RWD

ENGINE

Code Description 99K Engine: Electric Motor, (STD)

TRANSMISSION

Code Description 44A Transmission: Single-Speed, (STD)

WHEELS

Code Description 64H Wheels: 16” Steel w/ Full Silver Cover, (STD)

PRIMARY PAINT

Code Description YZ Oxford White

SEAT TYPE

Code Description VK Dark Palazzo Gray, Vinyl Front Bucket Seats

SEATING ARRANGEMENT

Code Description 21P Dark Palazzo Gray, Vinyl Front Bucket Seats w/ Armrests, -inc; 2-way manual driver seat and 2-way manual passenger seat

OPTION PACKAGE

Code Description 101A Order Code 101A

ADDITIONAL EQUIPMENT

Code Description 17B Fixed Rr Cargo Door & 2nd Row Passenger-Side Glass, -inc: Rear-Window

Defroster, Rearview Mirror 153 Front License Plate Bracket 16F 2 Additional Keys (4 Total), -inc: key fobs 15F Full Rear Compartment Lighting, -inc: cargo area LED lights at C-pillar and D-pillar and rear compartment LED switch 86W Front All-Weather Floor Mats 47U Window Only Bulkhead 43R Reverse Sensing System 43B Back Up Alarm, -inc: 102 dB(A) warning capability

CITY OF PALO ALTO RFQ 192639 PAGE 12

BIDDER BID PAGES

Bidder’s Response and Acceptance In response to this Request for Quotations (RFQ), the undersigned, as Bidder, declares that the only persons or parties interested in this Bid as principals are those named herein; that this Bid is made without collusion with any other person, firm or corporation; that the Bidder has carefully examined the specifications herein referred to; and the Bidder proposes and agrees, if this Bid is accepted, that the Bidder will contract with the City of Palo Alto (City), to provide all necessary materials, and furnish the specified requirements in this RFQ, in the manner herein prescribed and at the prices stated.

Project Title: 2024/2025 Ford E-Transit Cargo Van Request for Quotations (RFQ) number 192639

Quotation Due Date: 3:00 P.M., TUESDAY, OCTOBER 8, 2024.

Please furnish us with a price and availability on the items listed below. No charges of any kind will be allowed unless specified on this sheet. The City reserves the right to reject any or all quotations.

Note: Indicate an * if item is taxable.

ITEM

NO. QTY UNIT DESCRIPTION UNIT

PRICE

1 4 EA 2024/2025 Ford E-Transit Cargo Van In accordance with the specifications herein

2 4 EA Doc Fee

3 4 EA Misc. Fee (DMV. Tire)

TOTAL

SALES TAX 9.125%

TOTAL BID

Delivery: ARO

Quantities: Material quantities as specified are approximate no guarantee is implied that the exact amount will be purchased.

Delivery: Prices shall be F.O.B. Palo Alto, Freight Prepaid. Price shall include all applicable transportation and delivery charges. See Bid Schedule for delivery point.

PAYMENT TERMS: City of Palo Alto’s Payment terms for this contract will be: N30

Signature must be the same as signature(s) in Section I – Request for Quotation and Bidder Required Information.

Signature:

(Signature)

(Print name)