2024 Summer Judicial Seminars

The New York State Unified Court System, Office of Court Administration is soliciting sealed bids for hotel accommodations and conference services for approximately 525 attendees at each of two summer judicial seminars to be held in Westchester County, New York. The first seminar will take place from June 23-27, 2024 (5 nights) and the second seminar will be held from July 8-11, 2024 (4 nights). Bidders must bid on both seminars and provide detailed pricing on lodging, dining, meeting space, storage, and audio-visual services. The bid submission deadline is March 22, 2024 at 2:00 PM, and the contract term will be for the two separate four-five day seminars only, with no renewal options. The procurement is not a service-disabled veteran-owned set aside.

The current incumbent, Merritt Hospitality LLC, has been awarded an identical or substantially similar procurement contract within the past five years. The Unified Court System reserves the right to conduct pre-award and post-award site visits. Pricing must be net, inclusive of all charges, and the Unified Court System is tax exempt. The procurement will be awarded to the lowest cost, responsible bidder(s) determined to be in compliance with the Request for Bids (RFB) requirements.