Exhibit A - Pricing Sheet.xlsx

XLSX spreadsheet 28 KB Posted Mar 1, 2024

Attached to: 2024 Summer Judicial Seminars
Solicitation number: OCA/DFM-289
Issued by: Westchester County, White Plains City, New York

About this file

Written by GovTribe AI · Apr 2, 2024

This document is an Exhibit A - Pricing Sheet for a Request for Bid (RFB) issued by the New York State Unified Court System, Office of Court Administration for hotel accommodations and conference services for two summer judicial seminars to be held in Westchester County, New York in 2024. The first seminar will be held from June 23-27, 2024 (5 nights) and the second seminar will be held from July 8-11, 2024 (4 nights), each expected to have approximately 525 attendees. The bid opening date is Tuesday, March 28, 2023 at 1:00 PM EST. The contract term is for the two separate four-five day seminars.

The pricing sheet provides detailed estimated quantities and pricing for lodging, food and beverage services, meeting space, storage/office space, audio visual equipment and services, and parking. Bidders must provide detailed descriptions of the meals proposed to be provided. This is not a Service-Disabled Veteran-Owned Set Aside procurement. The jurisdictions involved are Westchester County and the City of White Plains. The incumbent contractor, Merritt Hospitality LLC, has been awarded an identical or substantially similar procurement contract within the past five years.

View the file

Other files

File	Type	Posted
Exhibit B - Scope of Services.pdf	PDF	Mar 1, 2024
OCA-DFM-289 2024 Summer Judicial Seminar.pdf	PDF	Mar 1, 2024

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

Sheet1

	Exhibit A Pricing Sheet
	SEMINAR #1
	June 23 - June 27, 2024
	A. LODGING NIGHTS
	No.	Day	Date	Est. Quantity		Unit Price	Total Price
	1	1	6/23/24	40	@	$ - 0	$ - 0
	2	2	6/24/24	240	@	$ - 0	$ - 0
	3	3	6/25/24	450	@	$ - 0	$ - 0
	4	4	6/26/24	450	@	$ - 0	$ - 0
		5	6/27/24	(Check-out)
						A. Total Lodging Price (Sum of 1-4)	$ - 0
	B. FOOD & BEVERAGE SERVICE
	No.	Day	Date	Est. Quantity		Unit Price	Total Price
	Breakfast
	5	2	6/24/24	100	@	$ - 0	$ - 0
	6	3	6/25/24	475	@	$ - 0	$ - 0
	7	4	6/26/24	475	@	$ - 0	$ - 0
	8	5	6/27/24	475	@	$ - 0	$ - 0
	Morning Coffee Break
	9	2	6/24/24	90	@	$ - 0	$ - 0
	10	3	6/25/24	450	@	$ - 0	$ - 0
	11	4	6/26/24	450	@	$ - 0	$ - 0
	12	5	6/27/24	450	@	$ - 0	$ - 0
	Lunch (525 total)
	Standard (Including Vegetarian)
	13	2	6/24/24	105	@	$ - 0	$ - 0
	14	3	6/25/24	505	@	$ - 0	$ - 0
	15	4	6/26/24	505	@	$ - 0	$ - 0
	16	5	6/27/24	505	@	$ - 0	$ - 0
	Kosher
	17	2	6/24/24	5	@	$ - 0	$ - 0
	18	3	6/25/24	20	@	$ - 0	$ - 0
	19	4	6/26/24	20	@	$ - 0	$ - 0
	20	5	6/27/24	20	@	$ - 0	$ - 0
	Afternoon Coffee Break
	21	2	6/24/24	90	@	$ - 0	$ - 0
	22	3	6/25/24	450	@	$ - 0	$ - 0
	23	4	6/26/24	450	@	$ - 0	$ - 0
	24	5	6/27/24	450	@	$ - 0	$ - 0
	Dinner (370 total)
	Standard (Including Vegetarian)
	25	2	6/24/24	85	@	$ - 0	$ - 0
	26	3	6/25/24	350	@	$ - 0	$ - 0
	27	4	6/26/24	350	@	$ - 0	$ - 0
	Kosher
	28	2	6/24/24	5	@	$ - 0	$ - 0
	29	3	6/25/24	20	@	$ - 0	$ - 0
	30	4	6/26/24	20	@	$ - 0	$ - 0
					B. Total Food & Beverage Price (Sum of 5-30)		$ - 0
	C. MEETING SPACE
	No.	Day	Date				Price
	31	2	6/24/24				$ - 0
	32	3	6/25/24				$ - 0
	33	4	6/26/24				$ - 0
	34	5	6/27/24				$ - 0
					C. Total Meeting Room Price (Sum of 31-34)		$ - 0
	D. SECURE/LOCKABLE STORAGE, OFFICE/EXEC CONFERENCE/REGISTRATION SPACE
	No.	Day	Date				Price
	35	1	6/23/24				$ - 0
	36	2	6/24/24				$ - 0
	37	3	6/25/24				$ - 0
	38	4	6/26/24				$ - 0
	39	5	6/27/24				$ - 0
					D. Total Storage/Office Space Price (Sum of 35-39)		$ - 0
	E. AUDIO VISUAL EQUIPMENT & SERVICES
	No.	Day	Date				Price
	40	1	6/23/24				$ - 0
	41	2	6/24/24				$ - 0
	42	3	6/25/24				$ - 0
	43	4	6/26/24				$ - 0
	44	5	6/27/24				$ - 0
					E. Total AV Price
(Sum of 40-44)		$ - 0
	F. PARKING
	No.	Day	Date	Est. Quantity		Unit Price	Total Price
	45	1	6/23/24	100	@	$ - 0	$ - 0
	46	2	6/24/24	450	@	$ - 0	$ - 0
	47	3	6/25/24	450	@	$ - 0	$ - 0
	48	4	6/26/24	450		$ - 0	$ - 0
	49	5	6/27/24	450	@	$ - 0	$ - 0
					F. Total Parking Price
(Sum of 45-49)		$ - 0
	TOTAL FOR SEMINAR #1 (Sum of A through F)						$ - 0
	SEMINAR #2
	July 8 - July 11, 2024
	A. LODGING NIGHTS
	No.	Day	Date	Est. Quantity		Unit Price	Total Price
	1	1	7/8/24	200	@	$ - 0	$ - 0
	2	2	7/9/24	450	@	$ - 0	$ - 0
	3	3	7/10/24	450	@	$ - 0	$ - 0
		4	7/11/24	(Check-out)
						A. Total Lodging Price (Sum of 1-3)	$ - 0
	B. FOOD & BEVERAGE SERVICE
	No.	Day	Date	Est. Quantity		Unit Price	Total Price
	Breakfast
	4	2	7/9/24	475	@	$ - 0	$ - 0
	5	3	7/10/24	475	@	$ - 0	$ - 0
	6	4	7/11/24	475	@	$ - 0	$ - 0
	Morning Coffee Break
	7	2	7/9/24	450	@	$ - 0	$ - 0
	8	3	7/10/24	450	@	$ - 0	$ - 0
	9	4	7/11/24	450	@	$ - 0	$ - 0
	Lunch (525 total)
	Standard (Including Vegetarian)
	10	2	7/9/24	505	@	$ - 0	$ - 0
	11	3	7/10/24	505	@	$ - 0	$ - 0
	12	4	7/11/24	505	@	$ - 0	$ - 0
	Kosher
	13	2	7/9/24	20	@	$ - 0	$ - 0
	14	3	7/10/24	20	@	$ - 0	$ - 0
	15	4	7/11/24	20	@	$ - 0	$ - 0
	Afternoon Coffee Break
	16	2	7/9/24	450	@	$ - 0	$ - 0
	17	3	7/10/24	450	@	$ - 0	$ - 0
	18	4	7/11/24	450	@	$ - 0	$ - 0
	Dinner (370 total)
	Standard (Including Vegetarian)
	19	2	7/9/24	350	@	$ - 0	$ - 0
	20	3	7/10/24	350	@	$ - 0	$ - 0
	Kosher
	22	2	7/9/24	20	@	$ - 0	$ - 0
	23	3	7/10/24	20	@	$ - 0	$ - 0
					B. Total Food & Beverage
Price (Sum of 4-23)		$ - 0
	C. MEETING SPACE
	No.	Day	Date				Price
	24	2	7/9/24				$ - 0
	25	3	7/10/24				$ - 0
	26	4	7/11/24				$ - 0
					C. Total Meeting Room Price (Sum of 24-26)		$ - 0
	D. SECURE/LOCKABLE STORAGE, OFFICE/EXEC CONFERENCE/REGISTRATION SPACE
	No.	Day	Date				Price
	27	1	7/8/24				$ - 0
	28	2	7/9/24				$ - 0
	29	3	7/10/24				$ - 0
	30	4	7/11/24				$ - 0
					D. Total Storage/Office Space Price (Sum of 27-30)		$ - 0
	E. AUDIO VISUAL EQUIPMENT & SERVICES
	No.	Day	Date				Price
	31	1	7/8/24				$ - 0
	32	2	7/9/24				$ - 0
	33	3	7/10/24				$ - 0
	34	4	7/11/24				$ - 0
					E. Total AV Price
(Sum of 31-34)		$ - 0
	F. PARKING
	No.	Day	Date	Est. Quantity		Unit Price	Total Price
	35	1	7/8/24	100	@	$ - 0	$ - 0
	36	2	7/9/24	450	@	$ - 0	$ - 0
	37	3	7/10/24	450	@	$ - 0	$ - 0
	38	4	7/11/24	450	@	$ - 0	$ - 0
					F. Total Parking Price
(Sum of 35-38)		$ - 0
	TOTAL FOR SEMINAR #2 (Sum of A through F)						$ - 0
	SEMINAR #1					TOTAL PRICE	$ - 0
	SEMINAR #2					TOTAL PRICE	$ - 0
			JUDICIAL SUMMER SEMINARS 2024 GRAND TOTAL				$ - 0

FOOD & BEVERAGE SERVICE DESCRIPTIONS

Bidder must provide a description of the meals proposed to be provided:

a. Breakfast

Food:

Beverage:

b. Morning Coffee Break

Food:

Beverage:

c. Lunch

Food:

1. Standard, including vegatarian

2. Kosher

Beverage:

d. Afternoon Coffee Break

Food:

Beverage:

e. Dinner

Food:

1. Standard, including vegatarian

2. Kosher

Bidder’s Company Name:

Bidder’s Representative’s Name:

Bidder’s Representative’s Title:

Bidder’s Representative’s Signature:

Date:

RFB# OCA/DFM-283

2023 Summer Judicial Seminars

&"-,Bold"&14&UEXHIBIT A / PRICING SHEET BID OPENING DATE: Tuesday, March 28, 2023

BID OPENING TIME: 1:00 PM EST

&P of &N

File details come from the government source that posted it. Updated Apr 2, 2024.