2024 Hurricane Season Challenge Coins
Closed State & local contract opportunity Posted
- Solicitation number
- 2025-QQ-522
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- 03752 Novelties And Advertising Specialty Products, Including Biodegradable
- 03778 Souvenirs: Promotional, Advertising, Etc.
- 080 Badges, Awards, Emblems, Name Tags And Plates, Jewelry, Etc.
- 08015 Badges, Buttons, Emblems, And Patches, Metal: Cap, Game Wardens', Officers', Service Awards, Uniform, Etc.
- 08065 Service Awards, Specialty Type
- 08078 Trophies, Plaques, Awards, Certificates, Etc. (Not Otherwise Classified)
- 96686 Specialty Printing: Die Cutting, Laser, Plastic, Thermography, Etc. (Folders, Invitations, Tabs, Binders, Banners, Banner Displays, Etc.)
- UNSPSC codes
- 60101312 Sticker boxes
- 60101313 Tattoo stickers
- 49101700 Awards
- 49101702 Trophies
- 60101301 Bible based stickers
- 60101304 Photo stickers
- 60101309 Reward star stickers
- 49101704 Plaques
- 49101709 Memorial tablet
- 49100000 Collectibles and awards
Show all 32
- 49101602 Souvenirs
- 60101201 Bible based chart stickers
- 60101404 Reward jewelry
- 60101602 Blank certificates
- 54100000 Jewelry
- 60101200 Educational incentives
- 60101300 Educational stickers and supplies
- 60101203 Incentive chart stickers
- 60101302 Giant stickers
- 60101305 Reward stickers
- 60101306 Scented stickers
- 60101307 Shape stickers
- 60101308 Sparkle stickers
- 60101310 Sticker assortments
- 60101311 Sticker books
- 55121804 Badge or badge holder
- 60101600 Educational certificates or diplomas
- 49101701 Medals
- 60101403 Celebration crowns
- 60101601 Bible based certificates
- 73181010 Laser services
- 82121510 Textile printing
- Point of contact
-
- Caitlin Chadek-Feeley ccfeeley@scgov.net (941) 861-5588
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Sarasota County is seeking quotes for the design and production of 3,000 challenge coins commemorating the 2024 Hurricane Season, with the procurement targeting vendors capable of creating a specialized commemorative item. The challenge coins will be 1.75" x 1.75" in size, constructed with high polish 'gold' color metal, featuring an oblique edge and a complex color design incorporating 7 colors on the front and up to 5 colors on the back, with a total of 9 unique colors including at least one translucent color. Vendors must submit detailed product information electronically through OpenGov Procurement, with all responses due by July 25, 2025, at 3:00 pm. The procurement process requires vendors to create and submit a design proof for Sarasota County's review and approval before final production, with delivery to be made to the Sarasota County Emergency Operations Center at 6050 Porter Way, Sarasota, FL 34232. Potential bidders must comply with comprehensive insurance requirements, including Commercial General Liability, Business Auto Liability, Workers Compensation, and Pollution Liability coverage, with Sarasota County to be named as an additional insured on relevant policies.
The solicitation does not specify explicit set-aside designations or restrictions on respondent types, suggesting the opportunity is open to a broad range of vendors. The maximum budget for this procurement is $50,000, with the award to be made to the responsive and responsible bidder providing the lowest total bid price. The County reserves the right to purchase additional quantities at the quoted unit price within 30 days of award, with potential extension of unit pricing for up to one year. Vendors are prohibited from submitting quotes exceeding $50,000 and must provide a one-year warranty from the date of county acceptance, or the manufacturer's standard warranty, whichever is longer. The challenge coins will commemorate specific hurricane tracks from the 2024 season, including storms named Debby, Helene, and Milton, with a design featuring an embossed state of Florida outline and Sarasota County highlighted. Vendors must submit all inquiries and responses electronically, with no verbal communications accepted, and must be prepared to provide comprehensive documentation and meet stringent design and production specifications.
Opportunity text
Sarasota County is requesting quotes from bidders to provide the design and production of 3,000 challenge coins for Sarasota County's 2024 Hurricane Season.
- The County has provided coin descriptions and details for the design concept in the attachments section.
- Upon issuance of a Purchase Order, the selected Vendor will create and provide a proof to the County for review and approval.
- Once approved, 3,000 Sarasota County 2024 Hurricane Season challenge coins will be produced and delivered by Vendor to the Sarasota County Emergency Operations Center, 6050 Porter Way, Sarasota, FL 34232 within a mutually agreed upon timeframe.
Files
| File | Type | Posted |
|---|---|---|
| 2024_Hurricane_Season_Challenge_Coins.pdf | ||
| Back_of_Coin_-_Reference:_Milton_Track.png | PNG image | |
| Back_of_Coin_-_Description.pdf | ||
| Back_of_Coin_-_Reference:_Map_of_Florida_with_Sarasota_Highlighted.png | PNG image | |
| Front_of_Coin_Image.jpg | JPG image | |
| Back_of_Coin_-_Reference:_Debby_Track.png | PNG image | |
| Back_of_Coin_-_Reference:_Helene_Track.png | PNG image | |
| COI_REQUIREMENTS_QQ_EM_Coins.pdf | ||
| QQ_Requirements_Products_EM_Coins.docx | DOCX document |
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