2023 KDA Shows & Fairs Award Ribbons and Rosettes

The Commonwealth of Kentucky Department of Agriculture is seeking bids for custom award ribbons and rosettes to be used at the 2023 Kentucky Department of Agriculture Shows and Fairs. This Request for Bid (RFB 758 2300000756) encompasses 24 distinct line items with total quantities ranging from 1 to 500 units per item. Ribbon specifications include 2.5" x 12", 2.5" x 8", and 2" x 8" sizes featuring custom metallic gold imprinting with the Kentucky Proud logo, selvage finishes, hemmed triangle tops, riveted metal eyelets with knotted gold cotton cords, pinked cut edges, and white cardstock presentation tags. Rosette specifications require satin construction with seven ribbon loops, 2.25-inch satin buttons featuring the KY Proud Logo in metallic gold or silver lettering, and two or three streamers configured as 5-inch tops with 2-by-12-inch streamers in multiple color options including purple, lavender, navy, gray, deep wine, blue, and rose. Vendor questions must be submitted by May 23, 2023, at 10:00 AM ET, with bids due electronically only by June 1, 2023, at 1:30 PM ET, and delivery preferred by June 15, 2023, with completion required prior to August 2023. The contract will be awarded as a single group encompassing all line items using a best value approach weighting pricing at 90 points and delivery time at 10 points, with a one percent daily penalty assessed for each day delivery exceeds the contracted deadline.

Bidders must be registered in the Kentucky Vendor Self Service System prior to submission and must submit all required documentation including completed affidavits attesting compliance with Kentucky campaign finance laws and other applicable regulations. Kentucky resident bidders claiming resident bidder status receive reciprocal preference and must affirm authorization to transact business in Kentucky and compliance with specific tax and insurance requirements for at least one year prior to contract advertisement. Additionally, qualified bidders including Kentucky Correctional Industries and nonprofit agencies serving individuals with severe disabilities that employ such individuals for at least seventy-five percent of direct labor hours receive additional preference points. The solicitation does not specify unit costs or total contract amounts, requiring bidders to submit pricing as part of their bid response with all pricing exclusive of federal excise tax and Kentucky sales or use tax on an F.O.B. Destination Freight Prepaid basis. Proposed pricing remains valid for 60 days following the bid due date, and vendors must comply with all applicable state regulations, tax requirements, and non-discrimination provisions.