2023 Douglas Aerial Elk Surveys
Closed State & local contract opportunity Posted
- Solicitation number
- S-63500-00005204
- State
- Oregon
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- 78111504 Sightseeing service by air
- 78111506 Medical evacuation by air ambulance
- 86101901 Avionics training
- 70141608 Aerial crop survey
- 78111500 Passenger air transportation
- 78111502 Commercial airplane travel
- 81161714 Aeronautical information service
- 78111900 Space transportation
- 78142207 Flight operations automation, design and construction
- Points of contact
-
- Kathy Blehm odfw.contractsinbox@odfw.oregon.gov (503) 947-6159
- Daphne L. Trimpe daphne.l.trimpe@odfw.oregon.gov (503) 947-6182
Opportunity details come from oregonbuys.gov. Updated .
About this opportunity
The Oregon Department of Fish and Wildlife (ODFW) issued a Request for Proposals (RFP) for the 2023 Douglas Aerial Elk Surveys, seeking a contractor to provide helicopter services for elk population surveys in Coos and Douglas counties. The primary deliverable involves flying three ODFW biologists to conduct free-ranging elk surveys using a helicopter with specific requirements, including a Bell Jet Ranger 206B3 or equivalent aircraft. The contractor must provide an experienced pilot with a minimum of 1,000 total helicopter flight hours and 100 hours of low-elevation flight experience, along with a fuel truck featuring a 5-micron fuel filter and a dedicated driver. Surveys are scheduled between February 1 and February 28, 2023, with potential extension to March 15 if weather conditions prevent completion, and approximately 30 flight hours are expected to be utilized. The evaluation criteria involve a comprehensive scoring system with a maximum of 300 points, including 70 points for technical factors and 30 points for estimated fees. The solicitation (RFP 432-22) was posted on December 14, 2022, with a proposal due date of December 29, 2022.
The procurement appears to be open to all qualified vendors without specific set-aside designations or restrictions for disadvantaged enterprises. Based on the preliminary results, three vendors submitted bids for the contract, with ApexHeli Oregon, Inc. of Florence, Oregon emerging as the top-scoring bidder with 284 points. While specific budget details are partially redacted in the sample contract, the documentation suggests compensation will include a one-time setup fee, per-elk capture rates, hourly flight rates, and additional expenses for fuel truck mileage and per diem. The contract term is initially set for one year, with options to renew for two additional one-year periods. The maximum not-to-exceed compensation is implied to be substantial, though the exact total contract value is not explicitly stated in the available documents. ODFW reserves the right to cancel the solicitation or reject any proposals, and contract funding is contingent on receiving sufficient appropriations and allotments.
Opportunity text
ODFW is seeking a Contractor to provide a helicopter, experienced pilot, fuel truck and driver to fly three (3) Agency biologists to conduct surveys of free ranging elk in Coos and Douglas counties. Flights are expected to occur between Feb 1, thru Feb 28. Approximately 30 hours of flight time is expected to be utilized per year.
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