2023 Bituminous Coal Bid

The Commonwealth of Pennsylvania, specifically the Department of General Services, is soliciting bids for a 2023 Bituminous Coal procurement covering Washington County and Pittsburgh City. The contract, identified as Invitation for Bid (IFB) 6100058503, seeks a supplier to provide bituminous coal to the Polk Center facility for the Department of Human Services, with a contract term from July 1, 2023, through June 30, 2024. The coal must meet Pennsylvania Commercial Item Description (PCID) 1069 specifications, requiring specific quality standards including fixed carbon content, volatile matter, and ash softening temperature. Bidders must submit electronic responses through the PA Supplier Portal by May 23, 2023, at 1:00 PM Eastern Time, with no paper bids accepted. Suppliers are required to provide commitment letters from the coal breaker and/or mine operator, and coal samples will be tested for quality, with potential deficiency points assessed for non-compliance that could lead to contract termination.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly outlined in the procurement documents. The bid is open to all qualified suppliers capable of meeting the technical specifications and delivery requirements. A monthly fuel adjustment will be made based on diesel fuel price fluctuations, and suppliers must provide monthly delivery reports to the contracting officer. While a specific award value was not detailed, the estimated coal requirement is 600 tons of bituminous coal sized 1 1/2 - 3/4 inches for the contract period. Suppliers must be prepared to deliver coal F.O.B. to the using agency location, comply with detailed delivery schedules, and potentially undergo Commonwealth supervision of coal weighing. The Commonwealth reserves the right to award the contract to the lowest responsive and responsible bidder and to pursue alternative procurement methods if deemed in the best interest of the state.