2021 Correlation and Calibration of Skid System

The Michigan Department of Transportation (MDOT) issued Request for Proposal 2100000000910 on February 5, 2021, soliciting correlation and calibration services for the state's pavement friction test (skid) system. The procurement requires two-sided skid system calibration and correlation performed in accordance with ASTM E-274 and E-2793 standards, utilizing 501 tires on the left side and E-524 tires on the right side of the test trailer against a nationally recognized Area Reference Skid Measurement System (ARSMS). Deliverables include an optional arrival correlation for the left side only at 40 mph, full departure correlations required for both sides at specified speeds, access to test track facilities, and a comprehensive report summarizing all work performed and results. The mandatory minimum requirement is that the bidder must be a calibration center recognized by the ASTM E-17 Committee and must demonstrate current capability to perform calibration and correlation to ASTM E2793 procedures. The evaluation criteria allow MDOT to conduct on-site facility visits, require oral presentations, conduct interviews and reference checks, and request additional price concessions during evaluation. Proposals were due at 3:00 p.m. Eastern on Tuesday, February 16, 2021, with questions accepted until February 9, 2021 and answers posted by February 11, 2021. The anticipated contract begin date was March 1, 2021, with all contract activities required to be completed within 60 business days of receipt of order, with delivery expected in March-April 2021.

Pricing must be submitted as a lump sum for the complete correlation and calibration work, including all costs such as one-time or setup charges, fees, shipping, and handling, with contractors permitted to offer quick payment terms as an incentive. No specific set-aside designations for disadvantaged enterprises, minority-owned businesses, or other restricted vendor categories are identified in the solicitation documents. No incumbent vendors or current contractors are listed in the materials provided. The contract incorporates the State of Michigan's standard contract terms, requiring compliance with comprehensive insurance requirements including Commercial General Liability of $1,000,000 per occurrence and $2,000,000 general aggregate, Automobile Liability at $1,000,000 per accident, Workers' Compensation, and other coverage standards. Liquidated damages of $500 plus $50 per day apply for late or improper completion of contract activities, and the contractor may be required to provide a driver or operator in 4-hour shift increments if needed and must perform minor out-of-scope repairs if equipment requires conditioning for calibration, subject to prior MDOT approval. No specific award value or budget range is disclosed in the solicitation documents.