2021 - 2026 Snow and Ice Removal Services in Livingston, Monroe, Ontario, Seneca, Steuben, Wayne, Wyoming, and Yates Counties

The New York State Office for People with Developmental Disabilities (OPWDD) is soliciting sealed bids for snow and ice removal services across multiple counties in the Finger Lakes region, including Livingston, Monroe, Ontario, Seneca, Steuben, Wayne, Wyoming, and Yates Counties. The procurement is structured as an Invitation for Bid (IFB) for a five-year contract period from 2021 to 2026, with services commencing on November 1, 2021. The scope of work includes 24/7 emergency snow and ice removal services, which automatically begin at a 3-inch snow accumulation, with contractors required to use commercial-quality plows and spreading equipment for driveways and parking lots. Bidders must demonstrate at least two years of relevant experience and submit three work references verifying their qualifications. A mandatory conference call was scheduled for April 26, 2021, at 10 am, and all potential bidders were required to attend to be eligible to submit a proposal. The bid submission deadline was set for May 26, 2021, at 3:00 PM, with bid opening to be conducted via WebEx. Evaluation criteria include the lowest total price per season for snow and ice removal services per geographic cluster, with the potential for multiple contracts to be awarded.

There are no specific set-aside designations for this procurement, with the solicitation noting zero percent goals for minority and women-owned subcontracting. The contract allows for multiple awards across 20 geographic clusters, with bid prices ranging from $3,000 to $89,000. Prevailing wage requirements will apply, and contractors must provide certified payroll documentation with monthly invoices. Several vendors participated in the bidding process, including Reed's Snow Removal, Avery's Lawn and Landscape, Edward Hulme, Inc., Rutherford's Home & Lawn Care, Roadtek LLC, Larry Toland Services, and others. The contract includes provisions for monthly payments in six equal installments and requires contractors to repair any damage to grass areas by April 30th. Contractors must also carry appropriate insurance and demonstrate financial resources sufficient to complete the contracted services. The OPWDD reserves the right to implement job ticket signatures and to award multiple contracts based on the submitted bids.