QA Memo FL 052621.pdf

ANDREW M. CUOMO

Governor

THEODORE KASTNER, MD, MS

Commissioner

OPTIONAL THIRD NAME

Optional Third Title

OPWDD Contract Management Unit | eny.nyc.li.contracthub@opwdd.ny.gov

26 Center Circle, Wassaic, NY 12592 | TEL: 845-877-6821 x3122, FAX: 845-877-3004 | www.opwdd.ny.gov

May 12, 2021

Finger Lakes 2021 – 2026 Snow and Ice Removal Services in Livingston, Monroe, Ontario, Seneca, Steuben, Wayne, Wyoming, and Yates Counties

Questions and Answers:

Below is a compilation of the questions received for this bid. Questions that were repeated, or of a recurring nature, were consolidated. Thank you very much for your interest.

1. Question: We wanted to inquire about seeing previous bids for the last five years on the sites up for bid in Seneca, Steuben, Yates, and Ontario counties?

Answer:

The 2016 Finger Lakes Snow and Ice Removal procurement was bid out per service. The 2021 Finger

Lakes Snow and Ice Removal procurement (IFB FL 052621) is being bid out per season.

2. So, there will be no more per service pricing?

Answer: Snow and Ice Removal services as detailed in the Scope of Work in IFB FL 052621 will be paid by one seasonal price, paid out over six (6) equal installments. There will be no per service pricing for sites bid out in this IFB.

COUNTY FACILITY ADDRESS TOWN PLOW & SALT SALT ONLY

2016 WINNING

BID*

OTHER 2016

BIDS*

ONTARIO EAGLE IRA 32 EAGLE STREET PHELPS $100.00 $30.00 $3,450.00

ONTARIO EAST MAIN IRA 83 E. MAIN STREET CLIFTON SPRINGS $100.00 $60.00 $3,900.00

ONTARIO PORT GIBSON IRA 112 FIELD STREET PORT GIBSON $45.00 $30.00 $1,800.00 $2,700.00

ONTARIO ROUTE 488 IRA 1505 ROUTE 488 PHELPS $100.00 $30.00 $3,450.00

ONTARIO SHORTSVILLE PO BOX 201, 50 W. MAIN STREET SHORTSVILLE $35.00 $20.00 $1,350.00

ONTARIO GENEVA DTP 3660 PRE-EMPTION ROAD GENEVA $225.00 $70.00 $7,800.00 $18,750.00

ONTARIO WABASH IRA 5133 WABASH ROAD GENEVA $150.00 $60.00 $5,400.00

ONTARIO WEST LAKE IRA 4146 WEST LAKE ROAD GENEVA $150.00 $70.00 $5,500.00

SENECA FAYETTE IRA 2747 ROUTE 96 WATERLOO $150.00 $50.00 $5,250.00 $5,700.00

SENECA MARSHALL IRA 1519 MARSHALL ROAD WATERLOO $150.00 $50.00 $5,250.00 $5,700.00

SENECA MYNDERSE IRA 119 MYNDERSE STREET SENECA FALLS $150.00 $50.00 $5,250.00 $5,700.00

SENECA NORTH ROAD IRA 1750 1750 NORTH ROAD WATERLOO $150.00 $50.00 $5,250.00 $5,700.00

SENECA PETERMAN IRA 27 PETERMAN ROAD SENECA FALLS $150.00 $50.00 $5,250.00 $5,700.00

SENECA ROUTE 96 IRA (1545) 1545 NORTH ROAD WATERLOO $150.00 $50.00 $5,250.00 $5,700.00

SENECA INTERLAKEN IRA 8278 N. MAIN STREET INTERLAKEN $65.00 $48.50 $2,677.50

SENECA OVID IRA BOX 428 (7166 MAIN ST) OVID $65.00 $48.50 $2,677.50

SENECA ROMULUS IRA 2090 CAYUGA STREET ROMULUS $65.00 $48.50 $2,677.50

YATES DRESDEN IRA 109 SENECA STREET DRESDEN $125.00 $70.00 $4,800.00

YATES JERUSALEM IRA 2448 POTTER RD RTE 364 PENN YAN $125.00 $70.00 $4,800.00

YATES MIDDLESEX IRA 6166 SOUTH VINE VALLEY RD MIDDLESEX $150.00 $70.00 $5,500.00 $4,200.00

STEUBEN CAMPBELL IRA 8761 ROUTE 415 CAMPBELL $110.00 $75.00 $4,425.00

STEUBEN PAINTED POST IRA 1 RESERVOIR ROAD PAINTED POST $90.00 $40.00 $3,300.00

* Bid prices are annual and are based on 30 plow with salt services and 15 salt only services per year mailto:eny.nyc.li.comtracthub@opwdd.ny.gov

THEODORE KASTNER, MD, MS

Commissioner

3. Is it okay to leave equipment on site, like a skid steer if needed?

Answer: Equipment cannot be left on the contracted site.

4. The last contract on the houses we did, the staff was required to do their own sidewalks. Is that going to be different in this contract?

Answer: Community houses will continue to clear their own sidewalks. Day Treatment Centers do require snow and ice removal on all walkways, egress paths, steps, generator access areas, dumpsters, fire hydrants, fire exits, fuel delivery paths, mailboxes, and approaches to mailboxes. An area of no less than

36 inches wide must be cleared for all walkways and paths to accommodate wheelchairs.

5. Regarding certified payroll, will that be submitted monthly with our invoices?

Answer: Yes, it should be submitted with the invoices.

6. Now since the pricing is seasonal, do we need signatures from any houses then?

Answer: Job tickets and signatures are not required at this time, but OPWDD reserves the right, at the discretion of the OPWDD Business Office, to implement their use.

7. If just one person bids, will it still be awarded or do you need three bids?

Answer: If only one person bids on a cluster, the price will be evaluated for reasonableness. A price justification will be done using historical data and pricing at comparable locations. As long as the price is reasonable and the Contractor passes all required background and reference checks, the cluster may be awarded.

8. What about staff moving their cars? If we plow and then they call 20 minutes later saying they moved their cars, will we have to go back since they moved the cars?

Answer: Yes, this scenario is possible. Due to staff to individual ratios and the possibility of mandates in the house, staff may not be able to come out and move cars at the time you are at the site providing service. We recommend calling the house about 15 minutes before arriving to plow so they can try to make arrangements to move cars. When this is not possible, a return trip to the house to clear snow where cars were parked may be necessary.

9. Question about the salt burns along the driveways and parking lots, etc. Are we responsible for top soil and seeding that in the spring?

Answer: Yes, the Contractor would be responsible for top soil and seeding of any damaged grass areas.

All repairs must be made by April 30th of the calendar year. In Qualifications & Scope of Work, please see I. DETAILED SPECIFICATIONS Section C. Contractor Damages for more information.

THEODORE KASTNER, MD, MS

Commissioner

10. When we do the payroll, the owner is the one who does it, and we don’t really have payroll. He doesn’t get paid from the business, he only gets paid from you guys when you pay him, so how do we submit payroll?

Answer: The Finger Lakes Business Office can provide you with a Contractor/Vendor Validation Form that certifies that all work was performed exclusively by the sole owner of the company.

11. Will there be an opportunity for NYSID to bid after bids have been submitted?

Answer: No, NYSID has provided a waiver for these sites for this procurement.

12. I wanted to verify something with you that was shared during the conference call Q&A – NYSID provided a waiver that will not allow Arc’s to bid on these jobs, is that accurate?

Answer: NYSID did provide a waiver for this solicitation. Any of NYSID’s member agencies are permitted to submit a bid on their own. OPWDD will not be contracting with NYSID.

13. In cluster 8 - Rose IRA there is a large area of gravel/ dirt (maybe parking area) is this area included in the snow and ice removal services?

Answer: Yes, this area is a parking lot and is included in snow and ice removal services. This area was recently paved within the last two years.

Respectfully, Rebecca Whitaker, CMS 1, Contract Management Unit

(845) 877-6821 x 3704

(845) 877-3044 (fax) rebecca.j.whitaker@opwdd.ny.gov mailto:rebecca.j.whitaker@opwdd.ny.gov