2020-459 Electronic Scanners for Vote Tabulation

The City of Gardner, Massachusetts is issuing a Request for Proposals (RFP) for the procurement of twelve electronic scanners for vote tabulation under RFP #2020-459. The primary objective is to seek qualified proposals to update the vote tabulation process and provide a better customer experience and more efficient process. The RFP outlines detailed specifications for the electronic scanners, including a requirement that the proposed system meet US Election Assistance Commission standards and have active certification from the Massachusetts Secretary of the Commonwealth. Interested vendors must submit sealed proposals, including a technical proposal and separate price proposal, by March 31, 2020 at 11 AM. The City will evaluate proposals based on factors beyond just price, such as the vendor's specialized experience, commitment to customer service, and product suitability and quality. The City reserves the right to waive informalities and reject any or all proposals, and will award the contract to the responsive and responsible vendor whose proposal is deemed the most highly advantageous.

The RFP does not mention any set-aside designations or restrictions on the types of organizations that can respond. There are also no details provided on any incumbent vendors or current contractors, nor any information on existing infrastructure or technology that requires integration. The RFP does not list any award values or budget ranges for this procurement.