2020-459 RFP invitation_Electronic Scanners for Vote Tabulation.doc
DOC document 109 KB Posted
- Attached to
- 2020-459 Electronic Scanners for Vote Tabulation
- Solicitation number
- BD-20-1441-COG01-COG01-49827
- Issued by
- Worcester County, Massachusetts
About this file
This document is a Request for Proposals (RFP) issued by the City of Gardner, Massachusetts for electronic scanners for vote tabulation under RFP #2020-459. The City is seeking qualified vendors to submit proposals for the electronic scanners in accordance with the specifications provided. Sealed proposals must be submitted to the City Purchasing Agent by Tuesday, March 31st, 2020 at 11:00 AM. Proposers must submit one original and five copies of the technical proposal, plus one electronic file, and one original and one electronic file of the price proposal. The price and technical proposals must be submitted in separate sealed envelopes. The contract will be awarded to the responsive and responsible bidder whose proposal meets all requirements and offers the most advantageous proposal.
The RFP provides no details on pricing terms, set asides, incumbents, funding requirements or sources, or other financial information. The City reserves the right to waive any informalities, accept or reject any and all proposals, or take whatever action is in the best interest of the City.
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Text version
CITY OF GARDNER
PURCHASING DEPARTMENT
REQUEST FOR PROPOSALS
ELECTRONIC SCANNERS FOR VOTE TABULATION
#2020-459 Sealed proposals will be received at the office of the City Purchasing Agent, Room 217 City Hall, Gardner, MA until Tuesday, March 31st, 2020 at 11:00 am and at that time and place opened. A register of proposers will be created at the time of the opening.
As we are all aware, Governor Charles Baker has declared a state of emergency in Massachusetts to support the state’s response to Coronavirus. People should use their own judgment if they wish to attend meetings and events where there will be crowds. If you are ill or symptomatic you should not attend. At the present time, City meetings will continue to be held and open to the public as required by law, and the City can make no assurance of safety or assistance in preventing the transmission of illness.
The City of Gardner is seeking qualified vendors to submit proposals for electronic scanners for vote tabulation in accordance with the specifications set forth.
All proposals shall be sealed, addressed to the Chief Procurement Officer, City of Gardner, 95 Pleasant Street, Gardner MA 01440. One original and five (5) copies, plus one electronic file, of the technical proposal, is required. One (1) original plus one electronic file of the price proposal is required.
Proposers shall submit separate price and non-price (technical) proposals. The price proposal must be signed, placed in a sealed envelope. The price proposal must be submitted on the form provided in the RFP. This envelope is to be clearly marked with the Proposer’s name, due date and titled City of Gardner RFP 2020-459 Electronic Scanners for Vote Tabulation – Price Proposal.
The non-price (technical) proposals shall be signed, placed in a separate sealed envelope. All pages that require signatures must be signed where appropriate and submitted as part of the non-price proposal. This envelope is to be clearly marked with the Proposers name, due date and titled City of Gardner RFP 2020-459 Electronic Scanners for Vote Tabulation – Technical Proposal.
Bidding procedure and award shall be subject to the provisions of Chapter 30B of the General Laws of the Commonwealth, including all current amendments.
This contract will be awarded only to the responsive and responsible bidder whose proposal meets all of the requirements and offers the most advantageous proposal. The City of Gardner reserves the right to waive any informalities, to accept or reject, in part or in whole, any and all proposals or to take whatever action would be in the best interest of the City of Gardner. Proposals are to remain firm for at the minimum of sixty (60) days following the opening of proposals.
Specifications, Terms and Conditions and Proposal Forms may be obtained from the City website at www.gardner-ma.gov under Bid Opportunities.
City of Gardner by Joshua Cormier
Chief Procurement Officer To appear in the Gardner News March 16th, 2020 � EMBED Word.Picture.8 ���
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