2019 Vehicle Passport Decals

The State of Michigan, through its Parks and Recreation Division, is soliciting bids for the production and delivery of 497,000 vehicle passport decals for 2019 use across Grand Traverse County and multiple Lansing City jurisdictions. The decals measure 1.5" x 1.25" with die-cut corners and must be printed on 2 mil clear polyester with white BOPP lamination and permanent adhesive, utilizing sun-resistant inks in orange (PMS 166) and black. Vendors must submit color samples and pre-production samples for state approval, with proof delivery required within 10 working days of purchase order receipt, and a mandatory press check is required. The successful bidder must be located within four hours of travel time from Lansing, Michigan to accommodate state observation of manufacturing operations. Decals may be packaged in rolls, pads, or fan-fold sheets with 50 decals per unit and limited to 1,000 permits per carton, with final delivery to various Parks and Recreation Division locations required within 20 business days of proof approval or no later than December 21, 2017. The proposal due date is November 28, 2017, with the posting date of November 22, 2017. Vendors must establish pre-qualification status with the State of Michigan Print & Mail Management program, maintain state vendor registration, and accept Electronic Funds Transfer payments, with all bids submitted online and including complete pricing with freight charges to the state's dock facility at 7461 Crowner Drive, Lansing, Michigan 48913, on an F.O.B. Destination, prepaid basis.

The procurement documents do not specify set-aside designations or restrictions limiting responses to particular categories of organizations, nor do they identify any incumbent vendors or current contractors for this initiative. Vendors must comply with strict security controls and accountability measures throughout manufacturing, with the state retaining audit rights over overruns, duplicates, and spoilage, and all negatives, color separations, and production materials becoming property of the State of Michigan upon completion. All electronic materials and source files provided to the vendor become state property and must be returned upon request. Shipments must meet specific pallet and carton specifications, with deliveries restricted to dock hours of 8:00 a.m. to 3:30 p.m., Monday through Friday, and all packaging requiring standardized labeling with commodity numbers, descriptions, purchase order numbers, and package counts. The solicitation documents do not contain explicit budget information or award value ranges, though the procurement of nearly 500,000 units suggests a substantial contract value. Twenty unnumbered decals of each design must be furnished to the Parks and Recreation Division at no additional cost.