FINAL SPECIFICATIONS FOR 2019 PASSPORT Vehicle DECAL.docx

SPECIFICATIONS FOR:

2019 PASSPORT DECAL- VEHICLE

Total permits to be printed- 497,000 Item 1 – 2019 PASSPORT DECAL- VEHICLE

SIZE – Decals to be 1.5” X 1.25” die cut, waste removed, with .125 radius corners.

PRINTING – Decals to be printed on 2 mil clear Polyester white laminated white BOPP for opacity with permanent adhesive. Clear liner required. Lamination must be over all printing and numbering. Adhesive to be permanent type.

Decals must easily separate from each other and must be free of curling. The vendor is held responsible for the satisfactory completion of the order and for the permanence of the printing and adhesion during the full life of the permits. (One year)

INKS – The inks used in printing shall be sun-resistant, non-fading and impervious to windshield washing solvents and other household cleaners.

Decals to be one PMS color and black. Printing is face down (Decal is affixed to the inside of windshield, viewed from outside the car.) Electronic art file (PDF) to be furnished to successful bidder. Vendor is responsible for separations and color matching. Vendor shall submit color samples for final selection of colors and a pre-production sample of each permit to the Michigan Department of Natural Resources, Parks and Recreation Division before proceeding with the production run. Color should be ORANGE PMS 166.

PROOF REQUIREMENTS – Delivery of proof required within 10 working days after receipt of purchase order. Send proofs to Print and Mail Management, Mark Miller, 7461 Crowner Drive, Lansing, MI 48913. Telephone number is 517-636-7746.

PRESS CHECK will be required. (Vendor must be within 4 hours of travel by car of Lansing MI) The successful bidder shall advise the State of Michigan, Department of Technology, Management and Budget, Print and Mail Consulting Services, sufficiently in advance of printing to enable representatives of the State of Michigan to be present to observe operations.

1) PACKAGING & NUMBERING (ROLL OPTION) – Permits to be on 1” core, 50 decals per roll. Perforated between each decal. Sequential number from 0000000001 to 0000497000 Each roll to start with last digit of 1. Example: 0001 thru 0050. Dead numbers allowed (10 Max.) with detail list provided (See List breakdown req.) with each separate order.

No more than 20 rolls or 1000 permits per carton. Rolls must be in number sequence in box, low numbers on top. Each carton shall have the sequence of numbering of its contents printed on the outside end of the carton. You may place multiple cartons inside of a larger shipping carton for shipping purposes.

2) PACKAGING & NUMBERING (PAD OPTION) –. Decals to be supplied 1 across and 5 down per sheet. Sheet Size of 1.625”x 7.5” with a printed header area for sequence numbers related to starting and ending number of pad. 10 sheets of 5 decals each (50 decals per padded stack). Each stack must have a chipboard backer and securely stapled. Perforated between each decal. Sequential number from 0000000001 to 0000497000. Each stack to start with last digit of 1. Example: 0001 thru 0050. Dead numbers allowed (10 Max.) with detail list provided (See List breakdown req.) with each separate order.

No more than 20 pads of 50 or 1000 permits per carton-. Pads must be in number sequence in box, low numbers on top. Each carton shall have the sequence of numbering of its contents printed on the outside end of the carton. You may place multiple cartons inside of a larger shipping carton for shipping purposes.

3) PACKAGING & NUMBERING ( SHEET FANFOLD OPTION) – Decals to be supplied 2 across & 5 down per sheet. Sheet size of 3.25” x 6.875” fan folded. 5 sheets of 10 decals each (50 decals per stack) and packaged in cellophane. Perforated between each decal. Sequential number from 0000000001 to 0000497000. Each stack to start with last digit of 1. Example: 0001 thru 0050. Dead numbers allowed (10 Max.) with detail list provided (See List breakdown req.) with each separate order.

No more than 20 sheets of 50 or 1000 permits per carton. Sheets must be in number sequence in box, low numbers on top. Each carton shall have the sequence of numbering of its contents printed on the outside end of the carton. You may place multiple cartons inside of a larger shipping carton for shipping purposes.

SECURITY – Vendors’ accountability system to be reviewed by the State of Michigan, prior to award of purchase order. Upon award of a purchase order, the successful bidder shall take the necessary precautions to ensure complete control over the manufacturing of the decals to eliminate loss by careless placement and theft. Vendor shall also maintain strict accountability of all overruns, duplicates and spoilage for audit by the State of Michigan. Any subcontractor involved in the production of this order shall observe the same security precautions as the principal vendor.

MISCELLLANEOUS – Twenty (20) unnumbered decals of each item shall be furnished to the Parks and Recreation Division, Attn: Carol Sleep, at the bill address provided.

DELIVERY REQUIREMENTS – Delivery of finished decals to various Parks & Recreation Division locations (per DNR list provided) required within 20 business days after receipt of approved proofs or no later than December 21, 2017. Contractor will be responsible for all packaging, mailing labels, and drop shipping. DNR will provide addresses and quantities to be shipped to each location. DNR will also provide UPS account number (2X742X) to be used for shipping. NOTE: UPS DELIVERY MUST BE SIGNED BY PARK OFFICE STAFF. Shipping manifest of each destination, tracking number, and sequential numbers shall be provided to DNR upon completion of all shipping.

PRELIMINARY WORK – All negatives, color separations, and all other material and information submitted to or produced by the vendor in fulfillment of this resulting purchase order shall become the property of State of Michigan and returned to designated Department upon completion and delivery of order.