2019 Projector Project

The Public Schools of Petoskey, Michigan, located in Emmet County, issued a Request for Bid (RFP) on July 12, 2019, for the procurement of 75 Epson PowerLite 530 XGA 3LCD data projectors. Sealed bids must be received by August 9, 2019, at 1:00 p.m. at the Spitler Administration Building, 1130 Howard Street, Petoskey, Michigan, with public opening and reading of bids to follow immediately thereafter. Bidders may request written interpretations of bidding documents until August 2, 2019. Qualified vendors must submit proposals in duplicate, with each bid including fixed-price unit pricing for all line items, warranty periods and RMA processes, three K-12 references for similar projects completed within the past three years, and completed affidavits regarding familial relationships and Iran Economic Sanctions Act compliance. All materials must be delivered within 30 days of contract execution and shipped FOB destination to Petoskey High School, 1500 Hill Street. The contract will be awarded to a single qualified bidder, with the school district reserving the right to reject any or all bids. Payment will be structured in three installments: 25 percent upon contract execution, 50 percent upon verification of full feature cutover for all buildings, and 25 percent upon full system acceptance.

The RFP does not specify set-aside designations or restrictions on bidder eligibility based on organizational type or disadvantaged enterprise status. No incumbent vendors or current contractors are identified in the procurement documents. Bid security of 5 percent of the total proposed bid, submitted as a bid bond, certified check, or cashier's check, is required. The Public Schools of Petoskey is a sales tax-exempt organization, and bidders should not include sales taxes in their proposals or invoices. Bids are binding for 60 days from the bid opening date, and unit prices are honored for subsequent purchases for a minimum of 60 days after project acceptance. All products and services will be warranted per manufacturer terms unless extended warranties are specified in component specifications. The specific budget or award value is not disclosed in the available RFP documentation.