2019 Kent ISD Building Automation System RFP - see attacjed

Kent Intermediate School District (Kent ISD), a Michigan-based educational institution located in Grand Rapids within Kent County, is issuing a Request for Proposal for Building Automation System (BAS) upgrades across twelve district facilities. The procurement seeks labor and materials to replace eleven Johnson Controls FX-60 and FX-20 head-end controllers with new Johnson Controls FX-80 units running N4 software, and to update one virtual server from AX to N4 software. Deliverables include backup and migration of existing systems, complete installation of new equipment, provision of five-year maintenance and license agreements, system communication verification and functionality testing, and delivery of all serial numbers and licensing documentation. Required qualifications for bidders include submission of a bid bond equal to at least five percent of the proposal amount, sworn and notarized familial relationship disclosures, sworn and notarized Iran Linked Business compliance statements, and three references for similar installations. The district specified that all bids must include complete products as specified, delivery to site, installation, packaging removal, one return visit for punch list completion, and a one-year warranty covering materials and labor. An onsite walkthrough was scheduled for Friday, June 14, 2019 at 9:00 am, with sealed bids due by 2:00 pm on Friday, June 21, 2019, addressed to AJ Gugliotta at the district's facilities office. The district intended to award the contract by August 20, 2019, with installation commencing immediately after award and completion required within four weeks thereafter.

The district indicated a preference for Michigan-based businesses and reserves the right to require a Performance, Labor, and Material (PLM) Bond. The existing infrastructure comprises Tridium Niagara platforms across versions 3.8.38 through 3.8.41.2 with communication protocols including N2, Modbus, and BACnet networks, with current Johnson Controls FX-60, FX-70, and FX-20 controllers already installed across district facilities, along with third-party equipment including Distech controls at Oakleigh School. The project encompasses approximately 571 devices across all systems with varying counts by location, ranging from 6 devices at the Maintenance Building to 85 devices at KCTC, and includes FX-80 license upgrades to accommodate an additional 21 field controllers planned for future implementation across the Mayfield system. While no specific budget range is explicitly stated in the procurement documents, the district reserves the right to accept or reject any bids and to award based on factors other than lowest price alone. All proposals must remain firm for ninety days following the bid submission deadline, and all applicable state codes must be followed with required permits obtained through the State of Michigan.