2018 Move & Technology Move Management Services

This Request for Proposal (RFP) is issued by Livonia Public Schools, a jurisdiction within Wayne County, Michigan, for comprehensive move and technology move management services related to the district's 2013 Bond Project. The procurement encompasses four school buildings with three primary projects and one alternate project, all requiring relocation of equipment, furniture, and technology infrastructure during summer 2018. Project #01 involves the Livonia Career Technical Center (requiring both move management and IT move services), Project #02 covers Webster Elementary School (requiring both move management and IT move services), and Project #03 addresses Jackson Early Childhood Center (requiring move management services only). The alternate project includes Buchanan Elementary School move management services. Specific timelines include move-out operations for the Career Technical Center and Webster Elementary from June 15-18, 2018, with move-in occurring August 25-31, 2018; Jackson Early Childhood Center move-out on June 14-15, 2018; and Buchanan Elementary move-out on June 18-19, 2018, with move-in coordinated during the week of August 20, 2018. Contractors must submit lump sum fees covering all labor, materials, taxes, warehousing, delivery, overhead, and profit, along with detailed hourly rates for standard, Saturday, and Sunday shifts for both movers and IT technicians, as well as rates for storage trailer and POD container services. Required qualifications include comprehensive general liability insurance with a minimum combined single limit of $1,000,000 per occurrence and $3,000,000 aggregate, worker's compensation insurance with statutory limits and $1,000,000 employer's liability coverage, and automobile liability insurance with $1,000,000 combined single limits. The RFP requires 5% bid security, submission of three signed proposal copies, and acknowledgment of all addenda. The pre-bid meeting and facility walkthrough are scheduled for Thursday, February 8, 2018, at 3:00 pm at Livonia Career Technical Center, with proposals due Thursday, February 15, 2018, at 11:00 am local time to Mr. Phillip Francis, Director of Operations at Livonia Public Schools, 15125 Farmington Road, Livonia, Michigan 48154.

The RFP does not specify set-aside designations or restrictions limiting response to particular types of organizations, disadvantaged enterprises, or minority-owned vendors, indicating this is an open competition. No incumbent vendors or current contractors are identified in the documentation. Bidders may submit proposals for any or all three primary projects and the alternate project, with combined bid options available if cost savings can be demonstrated. All proposals remain irrevocable for 60 days following the proposal due date. No specific budget range or award value is disclosed in the RFP materials; however, the scope of services and required insurance coverage levels suggest a substantial contract value given the multi-facility, multi-phase nature of the 2018 summer moves involving technology infrastructure relocation, supplemental manpower for extended periods, and comprehensive documentation and cataloging requirements.