2017 TAAA 5100 5110 Vision Screener DQ

The Colorado Department of Revenue, Purchasing and Contract Services Division issued a Documented Quote (DQ# DOR17003) on behalf of the Colorado Driver License offices to procure vision screening equipment to replace existing Stereo Optical Model Optec 1000DMV machines deployed across 115 Driver License offices statewide. The procurement seeks five to ten stationary eye test machines in Fiscal Year 2017, with an anticipated additional need of three to fifteen portable eye test machines for use on mobile computer carts. All equipment must be new and meet or exceed specified technical requirements, including lightweight design under ten pounds, 120 or 220 VAC electrical configuration, minimum 500 lines/mm testing slide resolution, night vision testing capabilities, color-corrected illumination with field-accessible bulb replacement, and peripheral test capability. Vendors must provide comprehensive pricing submissions that include unit prices, extended prices, bulk discount schedules, delivery times, and warranty information quoted FOB Destination, Freight Prepaid and Add. The solicitation also requires vendors to submit training plans with associated costs, lead time estimates, detailed warranty coverage including replacement or loaner equipment programs, comprehensive maintenance program descriptions with service response times, and a signed Confirmation of Offer form. The quote submission deadline was November 14, 2016 at 5:00 PM MST, with the deadline for bidder inquiries at November 11, 2016 at 5:00 PM. The resulting award will extend from the date of issuance through June 30, 2018, with options to renew for three additional one-year periods at the State's sole discretion. Evaluation methodology prioritizes price as the primary consideration, though vendor experience, qualifications, past performance, and delivery capability are also evaluated factors, and the State reserves the right to negotiate with any bidder or request interviews and demonstrations prior to award.

Service-Disabled Veteran Owned Small Businesses (SDVOSBs) may qualify for consideration under Colorado's three percent contracting goal contingent upon submission of official U.S. Department of Veterans Affairs certification. All vendors must comply with insurance requirements, including Workers' Compensation Insurance as required by Colorado statute, Commercial General Liability Insurance with minimum limits of $1,000,000 each occurrence, and Automobile Liability Insurance with $1,000,000 combined single limit, with the State of Colorado named as additional insured on all policies. The State is exempt from all federal excise taxes and state and local sales and use taxes, and no taxes of any kind shall be charged. Pricing shall be firm for the initial contract term, with price increases during extension years permitted only if they do not exceed three percent and are supported by vendor justification submitted thirty days prior to contract end date. The solicitation documents do not identify an incumbent vendor or specify a budget range or award value for this procurement. All equipment shall be shipped to the Colorado Driver License central warehouse located at 1865 W. Mississippi Suite C, Denver, Colorado 80223.