2016 Coal Solicitation

The Commonwealth of Pennsylvania is conducting a solicitation for Anthracite Coal for state-operated facilities, specifically targeting facilities in Lackawanna County and the Wolfdale CDP. The procurement is a firm fixed-price contract for the 2016-2017 coal procurement cycle, with a primary term from July 1, 2016 to June 30, 2017 and potential renewal options for up to four additional one-year terms. The contract requires suppliers to provide coal meeting specific technical specifications outlined in the Pennsylvania Commercial Item Description (PCID) 1069, which includes detailed requirements for coal quality such as fixed carbon, volatile matter, ash content, and BTU/lb measurements. Bidders must submit commitment letters from mine/breaker operators and agree to supply between 65-130% of estimated annual tonnage, with estimated requirements of 3,000 tons for White Haven Center, 2,500 tons for Wernersville State Hospital, and 1,470 tons for SCI Graterford. The bid submission deadline is May 10, 2016, with electronic submissions required through the PA Supplier Portal, and bids will be publicly opened at that time.

The solicitation requires that all coal be produced from Pennsylvania mines in accordance with Act No. 28 of April 9, 1990, which effectively restricts the procurement to in-state coal producers. No specific set-aside designations for disadvantaged enterprises were explicitly mentioned in the documents. Coal quality will be verified through independent laboratory testing, with potential contract termination for significant quality deficiencies. The contract includes provisions for monthly diesel fuel price adjustments and requires detailed monthly reporting on coal deliveries. While specific budget ranges were not disclosed, the procurement appears to be a significant annual coal supply contract for multiple state facilities. The Commonwealth reserves the right to award the contract by line item to the lowest responsive and responsible bidder, suggesting potential for multiple vendors to be selected based on facility-specific requirements and pricing.