#2 Heating Fuel Bid Dukes County

Dukes County, Massachusetts is issuing an Invitation for Bids (IFB) for the supply and delivery of approximately 133,000 gallons of #2 Fuel Oil on behalf of itself and multiple political subdivisions, including regional housing authorities, retirement systems, towns, and the Wampanoag Tribe, for the fiscal year period of July 1, 2026, through June 30, 2027. Sealed bids must be received by 2:00 p.m. on June 11, 2026, at the Dukes County Administration Building, with an anticipated award date of June 17, 2026. Bidders must submit one original and two copies of their bids in a sealed envelope marked "Bid - #2 Fuel Oil - FY 2027"; faxed or electronic bids are not accepted. The procurement requires bidders to demonstrate at least one year of prior experience supplying #2 Fuel Oil in Massachusetts using calibrated tank trucks, provide three customer references, and submit either a $2,000 bid bond or certified check with their proposal. All fuel oil must comply with Massachusetts Department of Public Health regulations and Federal Specifications D396-98 ASTM standards. Pricing shall be submitted on an Operating Expenses and Profit (O.E.P.) basis as an amount above the lowest quoted Boston No. 2 Reseller Tank Car Prices as published by the Oil Price Information System (OPIS) and Journal of Commerce daily petroleum prices, with the contract awarded to the vendor offering the lowest cost above the published price per gallon, using cash discount as a tiebreaker. The successful bidder will be responsible for all delivery costs, automatic delivery based on degree-day units, quality control mechanisms, environmental compliance including spill cleanup at no cost to the entities, and must provide comprehensive insurance coverage including $1,000,000 pollution liability and $1,000,000 commercial automobile coverage with the County and political subdivisions named as additional insureds.

The bid documents do not reference any set-aside designations or restrictions limiting responses to specific types of organizations, such as disadvantaged or minority-owned enterprises. Upon contract award, the successful bidder may be required to furnish a Performance Bond or Irrevocable Letter of Credit in an amount no less than $0.20 per gallon of anticipated annual delivery. No incumbent vendor or current contractor information is specified in the available documentation. The contract term is fixed at twelve months with no renewal options noted. While a specific award value or budget range is not explicitly stated, the procurement volume of approximately 133,000 gallons provides a basis for cost estimation, with the final contract value dependent on prevailing market prices for #2 Fuel Oil as established through the OPIS and Journal of Commerce daily petroleum pricing indices.