Building inspection, assessment & office layout drawings

The City of Clearwater is soliciting sealed bids for an as-needed procurement of 2-cycle and battery-operated equipment purchase, diagnostics, and repair services. The solicitation covers new equipment, genuine manufacturer parts, consumable supplies, and professional diagnostic services for various city departments, with a specific focus on brands including Echo, Honda, Stihl, Toro, DeWalt, and Husqvarna. Qualified vendors must provide services for equipment categories including 2-cycle equipment, battery-operated tools, hand tools, supplies, and personal protective equipment. Key procurement dates include a question submission deadline of February 7, 2026 at 10:00 a.m. and sealed bid submissions due by February 17, 2026 at 10:00 a.m. local time. Vendor qualifications include being located within ten miles of Clearwater city limits or providing full-service pickup and delivery, completing repairs within five business days, submitting three current customer references from similar work in the last five years, obtaining authorized dealer certifications, and providing staff certification and training credentials. Evaluation will be based on percentage discounts from manufacturer's suggested retail price (MSRP) and hourly repair service rates.

The procurement allows for multiple awards to different qualified vendors to ensure service availability and meet operational needs. Vendors must maintain substantial insurance coverage, including $1,000,000 in commercial general liability insurance, $1,000,000 in commercial automobile liability insurance, Workers' Compensation coverage, and $100,000 in Bailee's Customer Insurance. The initial contract term will run from March 2026 through February 2027, with two optional one-year renewals at the City's discretion. Pricing must remain firm for one year and include transportation, insurance, and warranty costs, with payment terms of NET 30 via electronic funds transfer. While no specific set-aside designations for disadvantaged enterprises are mentioned, the procurement appears open to qualified vendors meeting the specified technical and insurance requirements. The solicitation does not specify a precise budget range, but the comprehensive nature of the equipment and services suggests a potentially significant annual contract value for the city's equipment maintenance and replacement needs.