2, 500-ton Ice Control Sand for Houghton Maintenance Facility

The State of Michigan Department of Transportation (MDOT) is procuring 2,500 tons of ice control sand for delivery to the Houghton Maintenance Facility located at 51750 Industrial Drive, Calumet, Michigan 49913. This Request for Proposal solicitation, issued on November 18, 2017, requires the contractor to supply ice control sand that meets MDOT 2012 Standard Specifications for Construction, specifically adhering to strict gradation requirements defined in the specification document, including passage through specified sieve sizes with moisture content not exceeding 6 percent. All deliveries must be completed within seven business days from receipt of order, with each load accompanied by certified weight slips. The contractor must designate a dedicated Contractor Representative available for telephone contact during business hours (8 a.m. to 5 p.m. EST) and establish internal controls approved by DTMB-Procurement to verify orders and authorize purchases. Evaluation criteria include responsiveness to specifications, pricing competitiveness, prior performance with the State, overall economic impact including Michigan employment and capital investments, and total cost of ownership. The bidder question deadline was November 21, 2017 at 3:00 p.m. Eastern Time, with answers posted on November 22, 2017 at 5:00 p.m. Eastern Time, and the proposal submission deadline is November 27, 2017 at 3:00 p.m. Eastern Time through the Michigan SIGMA VSS system in modifiable formats, with an anticipated contract begin date of November 29, 2017.

The procurement does not identify specific set-aside designations or restrictions limiting eligible respondents; however, the State reserves the right to consider qualified disabled veteran (QDV) status under Michigan law as an evaluation factor. No incumbent vendors or current contractors are identified in the solicitation documents. Bidders must accept all standard contract terms as presented or submit proposed changes with track changes and detailed explanations, and all pricing must be firm for the entire contract length with costs inclusive of materials, processing, delivery, testing, and all associated expenses. The State reserves the right to conduct on-site facility inspections, require oral presentations, conduct interviews and reference checks, and request additional price concessions during evaluation. The solicitation manager is Harmony Michaud-Richards, and the contract will be awarded to the responsive and responsible bidder offering the best value at the lowest price while meeting all specifications. Liquidated damages of $5,000 plus an additional $100 per day apply for late or improper completion, and specific award values or budget ranges are not disclosed in the available solicitation documents.