1CA07207 - Glenwood Fire Crew Lodging

The California Department of Forestry and Fire Protection (CAL FIRE) San Mateo-Santa Cruz Unit has issued an Invitation for Bid (IFB #1CA07207) for temporary lodging and kitchen services for the Glenwood Fire Crew. The procurement seeks a contractor to provide accommodations for approximately 35 crew members during a facility renovation, with specific requirements including 18 double occupancy rooms with bathrooms, climate control, WiFi, laundry facilities, kitchen access with cold storage and pantry, secure equipment storage, and parking for 70 vehicles. The solicitation requires the contractor's location to be within San Mateo and Santa Cruz Counties, with a contract term estimated from April 1, 2025, through April 1, 2027. Bids are due on March 4, 2025, by 3:00 PM PT, with a bid opening scheduled for March 5, 2025, at 1:00 PM PT. CAL FIRE will evaluate bids based on daily rates for rooms and kitchen access, with an estimated 671 days of occupancy, and reserves the right to cancel the contract immediately if the Glenwood Fire Crew can permanently occupy their facility.

The procurement encourages participation from Small Businesses (SB), Micro Businesses (MB), and Disabled Veteran Business Enterprises (DVBE), offering a 5% bid preference for certified SB/MB firms and DVBE incentives. No subcontracting is permitted under this agreement, and the contractor will only be charged for occupied rooms. While no specific budget range is provided, the pricing structure will be based on daily rates for 18 double rooms and kitchen access. The solicitation emphasizes local business participation within San Mateo and Santa Cruz Counties, creating an opportunity for regional businesses to support CAL FIRE's temporary lodging needs. The contract's flexibility allows for immediate termination if the permanent facility becomes available, providing CAL FIRE with adaptable accommodation solutions for their fire crew during renovation periods.