1941-26-R-IFBD-00032

The Mississippi Department of Transportation (MDOT), acting through the Mississippi Transportation Commission (MTC), is seeking sealed competitive bids for the supply of hot and cold mix asphalt under RFX 3160007986. This procurement covers the delivery of multiple asphalt product categories including tack coat (CSS-1H), hot bituminous pavement surface course, hot mix asphalt in various gradations and types (ST, MT, HT, and polymer-modified PG 76-22), ultra-thin hot mix asphalt, pre-approved commercial cold bituminous mixtures in both bagged and bulk forms, and MDOT standard cold bituminous mixtures in gradation types D through G. All materials must conform to the Mississippi Standard Specifications for Road and Bridge Construction (2017) and amendments thereto and must come from MDOT-approved suppliers. Delivery is required on an as-needed basis to job sites specified by the District Maintenance Engineer, with materials to be delivered the next day after notification to all MDOT locations throughout Mississippi. Sealed bids must be submitted by 10:30 AM CST on Tuesday, April 21, 2026, either electronically through the MAGIC Procurement Portal or in paper form at the MDOT Procurement Division, 5th Floor, William J. "Billy" McCoy Building, 401 North West Street, Jackson, Mississippi 39201. The contract period runs from July 1, 2026, through December 31, 2026, with no extensions available. Award will be made to bidders meeting specifications, with purchases from the lowest-cost bidder when products are picked up or from the lowest bidder able to deliver timely when materials are delivered, including haul charges, and material adjustments will be applied to materials with adjustment code A2 based on Petroleum Products Based Prices issued monthly on the 15th of each month.

The solicitation does not identify specific set-aside designations or restrictions limiting the types of organizations that may respond, though all bidders must be duly qualified and in good standing with the State of Mississippi throughout the contract term and must comply with the Mississippi Employment Protection Act of 2008, including participation in E-Verify for all newly hired employees. Bidders may indicate willingness to extend quoted prices to other governmental entities and state agencies through a cooperative purchase agreement. No incumbent vendors or current contractors are identified in the available documentation. All bids must remain binding for a minimum of 60 days after opening, and the MTC reserves the right to reject any or all bids and to award to one or more companies based on meeting specifications and competitive pricing. Payment shall be made electronically in U.S. currency within forty-five days of invoice receipt in accordance with Mississippi's Timely Payments for Purchases by Public Bodies law, with the MDOT and MTC exempt from state sales and use taxes. The specific contract award value is not disclosed in the procurement documents; rather, compensation is based on the unit prices established in the vendor's accepted bid for asphalt materials delivered throughout the contract term.