1941-25-R-IFBD-00038

The Mississippi Department of Transportation (MDOT) is seeking a competitive sealed bid for the rental of thirty-four (34) new, current model tractors for District II, located in Batesville, Mississippi. The procurement is structured as an agency contract for tractor rental covering the period from January 1, 2026, through December 31, 2026, with potential extensions up to 48 months. The tractors must meet specific technical specifications, including a liquid-cooled diesel engine with 120-150 horsepower, ROPS-certified cab, power assist steering, and wet disk brakes. Vendors are required to provide one day of in-service training conducted by factory personnel and ensure all tractors comply with Department of Labor Safety and Health (OSHA) regulations. The rental agreement is based on a guaranteed usage of 350 hours per tractor, with a maximum use of 400 hours during the eight-month rental period, and pricing will be quoted on a per-hour basis. Sealed competitive bids will be received electronically or by paper until Wednesday, June 11, 2025, at 10:30 AM CST, with the contract to be awarded to the lowest bidder meeting MDOT specifications.

The procurement opportunity appears to be open to all qualified vendors, with no specific set-aside designations mentioned. Vendors must complete an Employment Eligibility Verification (EEV) certification, verifying their eligibility to work in the United States through the E-Verify system. Potential bidders are required to use the MAGIC Supplier Self-Service Portal to submit their responses, which involves creating a supplier profile and navigating the electronic bidding system. While specific budget ranges are not explicitly stated, the contract includes provisions for potential price adjustments based on the Consumer Price Index (CPI-U) for the Jackson, MS area, limited to 12-month extensions and requiring written request 30 days prior to the extension date. The Mississippi Transportation Commission reserves the right to cancel the contract with 30 days' notice and may extend the contract for up to 48 months in 12-month increments, not to exceed 60 months total. Vendors must provide detailed compliance documentation, including descriptive literature demonstrating adherence to all specified equipment requirements.