1902-26 (RFP) Medical Advisor Services

East Hartford Public Schools (EHPS) in Hartford County, Connecticut, is issuing a Request for Proposals (RFP) to procure Medical Advisor Services from qualified medical providers. The procurement seeks a licensed physician board certified in Family Medicine, Pediatrics, or Internal Medicine to serve as the district's School Medical Advisor and provide consultative services addressing medical and nursing needs across the PK-12 public education system. Key deliverables include comprehensive medical consultation and clinical oversight, development and review of health-related policies and protocols, medical direction to district leadership and nursing personnel, support for student-specific health management, participation in Planning and Placement Team (PPT) and Section 504 meetings, in-service training delivery, and representation in school health matters. The selected provider must maintain a principal place of business within 60 miles of the East Hartford Board of Education Administration Building and demonstrate experience working within public education systems. Evaluation criteria include overall quality of the RFP response, applicability to district needs, relevant experience, strength of references, and pricing competitiveness. Questions must be submitted by 4:00 PM on Friday, March 27, 2026, with addendums published by 4:00 PM on Tuesday, March 31, 2026. Proposals are due by 12:00 PM on Friday, April 17, 2026, submitted to the EHPS Administration Building at 1110 Main Street, East Hartford, Connecticut 06108. The contract term begins July 1, 2026, for a minimum of three full fiscal years (July 1 to June 30), with two optional renewal periods of twelve months each if mutually agreed upon.

The solicitation is open to all qualified vendors with no indicated set-aside designations or restrictions based on organization type or disadvantaged enterprise status. No incumbent vendor information has been disclosed in the available solicitation documents. Pricing must be submitted as fully burdened rates inclusive of all fees, overhead, and profit, excluding Connecticut Sales Tax, with separate rate submissions for Year 1, Year 2, and Year 3, and optional escalation percentages for Years 4 and 5. Pricing categories include annual retainer or flat fee options, hourly consultation rates, per-meeting fees for PPT and Section 504 attendance, and per-session fees for in-service training. Compensation is limited to time-on-task only, excluding travel time. The estimated total contract value has not been disclosed in the available solicitation materials. EHPS reserves the right to negotiate with and enter into contracts with multiple firms selected through this RFP process and may require selected firms to participate in in-person interviews.