1902-26_Apr_20_26_solicitation_doc.pdf

This is a Request for Proposals (RFP) issued by East Hartford Public Schools (EHPS) in Hartford County, Connecticut, seeking qualified medical providers to serve as the district's School Medical Advisor. The services are consultative in nature and designed to address and support the medical and nursing needs of students across the PK-12 public education system. Key deliverables include comprehensive medical consultation and clinical oversight, development and review of health-related policies and protocols, medical direction to district leadership and nursing personnel, support for student-specific health management, participation in Planning and Placement Team (PPT) and Section 504 meetings, in-service training delivery, and representation in school health matters. The solicitation opened March 18, 2026, with a vendor question deadline of 4:00 PM on Friday, March 27, 2026, and an addendum publication date of 4:00 PM on Tuesday, March 31, 2026. Proposals are due by 12:00 PM on Friday, April 17, 2026, submitted to the EHPS Administration Building at 1110 Main Street, East Hartford, Connecticut 06108. The contract term begins July 1, 2026, for a minimum of three full fiscal years (July 1 to June 30), with two optional renewal periods of twelve months each if mutually agreed upon.

The selected provider must be a licensed physician board certified in Family Medicine, Pediatrics, or Internal Medicine and maintain a principal place of business within 60 miles of the East Hartford Board of Education Administration Building. Pricing must be submitted as fully burdened rates inclusive of all fees, overhead, and profit, excluding Connecticut Sales Tax, with separate rate submissions for Year 1, Year 2, and Year 3, and optional escalation percentages for Years 4 and 5. Pricing categories include annual retainer or flat fee options, hourly consultation rates, per-meeting fees for PPT and Section 504 attendance, and per-session fees for in-service training, with compensation limited to time-on-task only, excluding travel time. Evaluation criteria include overall quality of the RFP response, applicability to district needs, relevant experience, strength of references, and pricing competitiveness. The solicitation is open to all qualified vendors with no indicated set-aside designations or restrictions based on organization type or disadvantaged enterprise status. The estimated total contract value has not been disclosed in the available solicitation materials, and no incumbent vendor information has been provided. EHPS reserves the right to negotiate with and enter into contracts with multiple firms selected through this RFP process and may require selected firms to participate in in-person interviews.