1741-26-R-IFBD-00004-V01

The Mississippi Emergency Management Agency (MEMA), through the Office of Statewide Strategic Sourcing (OSSS), is issuing an Invitation for Bids (IFB RFx Number 3160007852) to procure professional services for updating the Hazard Mitigation Plan for District 2, encompassing 12 Mississippi counties (Alcorn, Benton, Itawamba, Lafayette, Lee, Marshall, Pontotoc, Prentiss, Tippah, Tishomingo, and Union) plus Itawamba Community College and all communities within these jurisdictions. The scope of work requires comprehensive plan updates addressing multiple hazard categories including floods, severe storms, hurricanes, wildfires, tornadoes, winter weather, drought, dam failure, water supply failures, and earthquakes. Key deliverables include planning process documentation with a minimum of four public meetings, hazard identification and mapping with risk assessment, vulnerability analysis, prioritized mitigation strategies with project recommendations, plan maintenance processes, and coordination with FEMA for final approval. Qualified bidders must demonstrate at least five years of experience providing similar hazard mitigation planning services, maintain appropriate professional licenses and certifications, and score a minimum of six points from each of two reference checks totaling at least 12 points. The award will be made to the lowest responsive and responsible bidder based on objective criteria including bidder responsiveness, minimum qualifications, and overall price. Bids must be submitted by March 25, 2026, at 1:00 PM CST to OSSS@dfa.ms.gov, with bid opening scheduled for March 25, 2026, at 2:00 PM CST, and anticipated notice of intent to award on April 3, 2026.

The procurement documents do not indicate any specific set-aside designations or restrictions limiting eligibility to particular types of organizations such as disadvantaged enterprises, women-owned businesses, or minority-owned businesses. No incumbent vendors or current contractors are identified in the solicitation materials. Prior to commencing work, the selected contractor must obtain and maintain workers' compensation insurance and comprehensive general or professional liability insurance with minimum limits of $1,000,000 per occurrence, and must possess necessary facilities and financial resources to perform the required services. All pricing must be submitted as an all-inclusive maximum contract price per year with no additional or hidden fees, accompanied by a detailed cost analysis and breakdown sheet, though specific budget ranges are not disclosed in the available solicitation documents. The contract term is one year with potential renewal for three additional 12-month periods at MEMA's discretion under the same or amended terms, with payment made in arrears after services are provided at intervals agreed upon by the contractor and MEMA. MEMA reserves the right to cancel the solicitation, reject all bids, or reject individual bids at its sole discretion.