173-20260407135103 ossd

The Ocean Springs School District (OSSD) Board of Trustees in Mississippi is conducting a Request for Qualifications (RFQ) for the procurement of 2,000 new Chromebook devices to support the Ocean Springs High School refresh program. The RFQ utilizes a reverse auction bidding process administered through Central Bidding at www.centralauctionhouse.com, with bid notices published in the Sun Herald on April 12 and April 19, 2026. Chromebooks must meet specific technical requirements including 8GB RAM, 64GB SSD storage, an 11.6-inch or larger display, Chrome OS (latest version), and Intel N-series processors, with a mandatory 4-year Accidental Damage Protection warranty covering all device components. Vendors must provide white glove services including application of district-supplied asset tags, enrollment into the District's Google G-Suite Console, eco-friendly shipping with liftgate service, and comprehensive spreadsheet documentation with asset and serial numbers. All unit costs must be all-inclusive of services, delivery, warranty, Google licensing, and equipment, with pricing remaining firm through October 1, 2026. Critical deadlines include April 21, 2026, at 1:00 PM CST for question submission, April 29, 2026, at 2:00 PM CST for the Bidder Specification Response Form, May 5, 2026, for vendor qualification notification, and May 8, 2026, at 10:00 AM CST for the reverse auction with a 20-minute bidding window and anti-snipping protections. Device delivery is required between July 1 and July 10, 2026, to Ocean Springs High School located at 6701 Old Spanish Trail, Ocean Springs, MS 39566, with the contract term extending through June 30, 2027.

Prospective vendors must meet specific qualification requirements including registration in SAM.gov with a valid DUNS number, a valid Mississippi Secretary of State Certificate of Good Standing, and five references from local school districts of similar size within the last three years. No specific set-aside designations for disadvantaged enterprises or minority-owned businesses are mentioned in the procurement documentation. The RFQ does not identify any incumbent vendors or current contractors for this procurement. OSSD is exempt from Mississippi sales tax and most federal taxes, which should be reflected in vendor pricing. The Board of Trustees will make the final award recommendation on May 12, 2026, and reserves the right to reject submissions in whole or in part, terminate the contract if funding becomes unavailable or prorated, and scale the contract up or down to meet funding guidelines. No specific budget range or award value is disclosed in the available procurement documentation.