173-20260220121938 ossd

The Ocean Springs Board of Education in Mississippi is soliciting proposals through a Request for Proposals (RFP) for propane gas delivery services to the Ocean Springs School District. The procurement seeks a qualified vendor to supply propane fuel meeting HD-5 specifications to a 6,000-gallon underground storage tank located at the Middle School, with anticipated annual consumption of approximately 20,000 gallons. The vendor must provide propane deliveries in quantities and at times sufficient to maintain adequate supply, including emergency delivery capabilities, and is responsible for providing and maintaining the storage tank, including all installation and removal costs. Pricing submissions must utilize either a fixed-price FOB or cost-plus FOB method with clear identification of all markups per gallon, transportation and delivery costs, per-gallon fees, and miscellaneous charges. All deliveries must be FOB destination at the bidder's cost and comply with federal, state, and local regulations including NFPA Pamphlet 58 and Mississippi safety standards. The vendor must obtain a State Inspection certificate at contract commencement and provide proof of Commercial General Liability insurance of $1,000,000 per occurrence with $2,000,000 aggregate, Commercial Automobile Liability of $1,000,000, and Workers' Compensation coverage with statutory limits. Critical deadlines include a question submission deadline of March 3, 2026, at 10:00 AM CST, proposal due date of March 11, 2026, at 2:00 PM CDT, an evaluation period from March 11-13, 2026, and a Board of Trustees recommendation scheduled for April 21, 2026. The contract term is three years, beginning July 1, 2026, and ending June 30, 2029.

The RFP documentation does not indicate any specific set-aside designations for disadvantaged enterprises or restrictions limiting eligible respondents based on organizational type. All vendor employees require background checks per Board Policy FGDB and must demonstrate E-Verify compliance. The District is exempt from Mississippi sales tax and most federal taxes, which should be reflected in pricing proposals. No incumbent vendor or current contractor information is referenced in the RFP documentation. The contract award value or budget range is not specified in the available procurement materials, though the estimated annual propane consumption of 20,000 gallons may serve as a baseline for cost projections by prospective bidders.