1711-25-R-RFIN-00013

The Mississippi Department of Public Safety (MDPS) is pursuing a sole source procurement for hardware and software maintenance services from Intelligent Imaging Systems (IIS) for the Smart Roadside remote monitoring system. The contract covers comprehensive maintenance, user support, and application upgrades for commercial motor vehicle traffic monitoring systems deployed across 20 technology sites throughout Mississippi, including locations in Jackson, Clarksdale, Fulton, Indianola, and several other municipalities. This procurement is specifically focused on maintaining an intelligent imaging system that monitors commercial motor vehicle traffic, with a critical requirement that only IIS can provide maintenance due to the proprietary nature of their developed application. The solicitation was posted on May 28, 2025, with a response deadline of June 12, 2025, at 5:00 pm local time. Potential vendors or interested parties have the opportunity to submit objections to the sole source procurement during this period, after which MDPS will seek approval from the Public Procurement Review Board.

The procurement is structured as a sole source contract with no apparent set-aside designations or restrictions on organizational types. The total annual contract value is $463,275, which reflects a preferred customer discount of $51,475 from an original subtotal of $514,750. The pricing was initially negotiated by the Mississippi Department of Transportation (MDOT) and the Transportation Commission, with IIS agreeing to extend these rates. A key distinguishing factor of this procurement is that the Smart Roadside application system was developed exclusively by Intelligent Imaging Systems, and the contract stipulates that third parties are prohibited from fixing or maintaining the application. The existing infrastructure involves a sophisticated remote monitoring system with technology deployed across 20 sites, which requires continued specialized maintenance and support from the original system developer. If no valid objections are received by the deadline, MDPS will proceed with the sole source procurement process.