1635-25-R-RFQF-00001

The Mississippi Department of Rehabilitation Services (MDRS) is conducting a Request for Quotes Formal (RFQF) for the procurement of 20,000 children's multi-sport safety helmets through a reverse auction process. The primary objective is to distribute these helmets as promotional items to school children with the goal of preventing traumatic brain injuries. Vendors must have an updated MAGIC vendor number and will be required to provide a unit price that includes shipping, handling, and warehousing costs. The helmets must meet specific size and color requirements, with delivery scheduled to multiple school locations throughout Mississippi by April 30, 2025. The formal solicitation allows for both electronic and sealed paper bid submissions, with responses due by 4:00 PM on November 15, 2024. The estimated reverse auction date is set for December 6, 2024, during which qualified vendors will compete to provide the most advantageous bid. MDRS will evaluate submissions based on the vendor's ability to meet technical specifications, delivery requirements, and overall bid competitiveness.

The solicitation does not explicitly mention specific set-aside designations for disadvantaged businesses or minority-owned enterprises. While the RFQF indicates that all purchases are dependent on the availability of funds, no specific budget range or estimated contract value is provided in the documents. The procurement process allows for broad participation from vendors capable of meeting the technical specifications and participating in the reverse auction. MDRS reserves the right to reject any or all bids, providing flexibility in the selection process. No incumbent vendors are identified in the available documentation, and there are no mentions of required technology integrations or existing infrastructure considerations. Potential bidders should carefully review the complete RFQF packet available on the MAGIC Bid Portal or through the MDRS Office of Purchasing to understand the full scope of requirements and submission guidelines.