1630 - Outdoor Bottle Fillers

The County of San Mateo is conducting an Invitation for Bid (IFB) for the procurement of 18 outdoor bottle fillers, specifically the 10145 SMSS ADA Bottle Fillers in green, along with 18 attached pet fountains and 18 attached recessed handbacks with locking doors. This procurement aims to acquire high-quality water dispensing units that meet specific technical requirements, including ADA Hi/Lo standards, water filtration capabilities, and a sanitary recessed spout operable with less than 5 pounds of pressure. The bid was released on August 18, 2025, with key deadlines including August 28, 2025, at 3:00 pm for questions and comments, and September 8, 2025, at 3:00 pm for bid submissions. Evaluation criteria will be based primarily on the Total Bid Price, with responsive and responsible bidders ranked from lowest to highest price. Vendors must provide accurate lead times and understand that County staff will handle installation, with the delivery location situated in zip code 94063. Bidders are required to submit a formal quotation and be registered in the System for Award Management (SAM).

Potential bidders must comply with various County ordinances, including procurement preferences for local businesses and non-profits. The contract includes requirements for insurance coverage and a manufacturer warranty of at least one year. Vendors must adhere to non-discrimination and civil rights regulations, and demonstrate compliance with local procurement guidelines. While specific set-aside designations are not explicitly detailed, the county appears to favor local and non-profit entities in its procurement process. The bid does not specify a precise budget range, but vendors should be prepared to compete on pricing for the 18-unit order. Importantly, the County of San Mateo reserves the right to issue an award or purchase order at its discretion, indicating flexibility in the final procurement decision. Prospective vendors should carefully review all documentation and ensure they meet the technical specifications and regulatory requirements outlined in the invitation for bid.