161256 Mobile Office Unit-Rental

The Virginia Department of Transportation is requesting bids for furnishing, delivering, installing, and removing a mobile office unit for monthly rental at 50 Jordan Point Road, Hopewell, Virginia under IFB 161256, with bids due October 16, 2026 at 10:00 AM EST and virtual public bid opening at 11:00 AM EST the same day. Bidders not certified as small businesses by the Department of Small Business and Supplier Diversity must identify subcontracting opportunities to DSBSD-certified small businesses; the Commonwealth's goal is 42% of purchases from small businesses.

The unit must measure 10 or 12 feet wide by 46 feet long (building body, excluding trailer hitch) with three enclosed offices of at least 10 feet by 12 feet each. Required interior components include vinyl floors, heating and air conditioning, ceiling lights, 120V outlets in each room, outdoor lighting at stairs, three desks, chairs, chair mats, filing cabinets, whiteboards, cork boards, one conference table, and six folding chairs. Monthly rental includes amenities such as window guards, door bars, ADA ramps, OSHA steps, furniture, and HVAC service. No restroom is required. The installation site is dirt and gravel ground; VDOT will not level or prepare the area, making site preparation the contractor's responsibility. Delivery and setup must be completed by November 17, 2026 or the contract award date, whichever is later. Delivery notification must be provided at least 72 hours in advance to Craig Ponte at (804) 282-2950.

The contract term runs from November 17, 2026 through December 31, 2028, with two optional consecutive one-year renewal periods. Bidders must submit electronically through eVA only; faxed, emailed, mailed, or hand-delivered bids will not be accepted. Questions are due by 5:00 PM EST on October 13, 2026 to Tracey Higgins (tracey.higgins@vdot.virginia.gov). Bidders must inspect the job site prior to submission. The Commonwealth will award to the lowest responsive and responsible bidder on a grand total basis. Contractors must carry Commercial General Liability of $1 million per occurrence and $2 million aggregate, Employer's Liability of $100,000, and Automobile Liability of $1 million combined single limit, plus statutory Workers' Compensation. All work must comply with VDOT and OSHA safety standards.