161-25 roadside truck parking 8-28 site janitorial services

The Ohio Department of Transportation (ODOT) District 8 is seeking a contractor to provide janitorial services for the Roadside Truck Parking site 8-28, located at Interstate 71 Southbound Mile Marker 11.21 in Wilmington, OH. The procurement is a two-period contract running from the date of award through June 30, 2026, with services to be performed three non-consecutive days per week (typically Monday, Wednesday, Friday) excluding state holidays. The primary deliverables include policing the 4.7-acre parking lot for trash and debris removal, emptying six perimeter trash containers, and maintaining the overall cleanliness of the site. Vendors must provide all necessary labor, equipment, and supplies at their own expense, with no on-site storage, running water, or electricity available. The bid requires a daily per occurrence cost for two contract periods, with pricing to remain firm throughout the contract duration. Vendors must submit bids electronically through OhioBuys by January 28, 2025, and are strongly encouraged to schedule a site visit with Marty Westall at (513) 933-6537. Evaluation criteria will focus on the lowest responsive and responsible bidder based on the total contract cost.

The contract does not specify explicit set-aside designations for disadvantaged enterprises, but vendors must meet several key requirements. Contractors must be registered as State of Ohio Suppliers with an OAKS vendor identification number, which must be obtained within 14 calendar days of contract award. Vendors are required to carry public liability insurance with minimum coverage of $300,000 per person and $1,000,000 per occurrence. Additionally, the contract includes a strict requirement that no services will be performed outside of the United States or in Russia, in compliance with Executive Order 2022-02D. While specific budget ranges are not detailed, vendors will be submitting per-service-day unit costs for two periods: Period 1 (64 service days) from approximately February 1, 2025, through June 30, 2025, and Period 2 (157 service days) from July 1, 2025, through June 30, 2026. Contractors must also complete an Affirmation and Disclosure Form detailing their business locations and service performance locations.