156-26-113 Refuse Removal/Waste Management New Division 6 Headquarters

The Virginia State Police, Property and Facilities Division, issued Invitation for Bid (IFB) 156-26-113 on April 1, 2026, seeking a qualified contractor to provide refuse collection and waste management services for the New Division 6 Headquarters located at 1745 Loch Haven Drive in Roanoke, Virginia. The procurement requires the contractor to provide all labor, supervision, transportation, equipment, supplies, and materials necessary to collect and dispose of refuse from a single facility utilizing one 2-cubic-yard dumpster with monthly service frequency. Services must comply with all applicable federal, state, and local environmental regulations, including disposal at state-approved sanitary landfills, with the contractor responsible for container maintenance and repair with an eight-hour response time for service calls. The scope of work requires service hours Monday through Friday from 8:00 a.m. to 5:00 p.m., with all pricing structured as all-inclusive firm-fixed-price bids containing no overage fees and covering container delivery and pickup, landfill fees, and fuel surcharges. Bidders must submit electronically through eVA by 2:00 p.m. EST on Monday, April 13, 2026, and are required to complete and submit four mandatory attachments: the State Corporation Commission Form, Vendor Data Sheet demonstrating capability with a minimum of four commercial or governmental references, and a Pricing Schedule calculating a monthly rate multiplied by twelve months. The resulting contract will be a firm-fixed-price agreement for an initial one-year term, renewable for four successive one-year periods, with payment made within 30 days of invoice receipt and verification of satisfactory service completion.

This solicitation includes a set-aside for award priority to Virginia Department of Small Business and Supplier Diversity (DSBSD)-certified micro businesses or small businesses, provided their bids do not exceed $10,000 and $100,000 respectively and the agency determines the price is fair and reasonable; otherwise, award shall be made to the lowest responsive and responsible bidder of any size. No subcontracting is permitted under this contract, and bidders must be registered in eVA and shall be subject to vendor transaction fees of 1% capped at $500 for small businesses and $1,500 for other businesses. Minimum insurance requirements include workers' compensation, employer's liability of $100,000, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability of $1,000,000 combined single limit. Price increases during renewal periods shall not exceed the percentage increase or decrease of the Consumer Price Index for garbage and trash collection. The specific award value or budget range is not disclosed in the solicitation documents; however, evaluation will be based on responsiveness to bid requirements and reasonableness of pricing as it relates to the stated monthly service requirements for the single location.