1551-27-R-RFQI-00001

The Mississippi Department of Corrections is requesting quotes for gas cylinder rental services at the Mississippi State Penitentiary in Parchman, with quotes due August 20, 2026 at 3:00 PM CST. The MDOC anticipates awarding a single contract to the lowest-evaluated responsive and responsible bidder.

The scope spans four facility locations: the Central Warehouse (6 forklift propane 30-cylinder units), the Maintenance Shop (62 high-pressure and 31 low-pressure cylinder rental units plus oxygen, acetylene, argon/CO2, and nitrogen cylinders), Food Service Supplies (12 forklift propane cylinder rentals), and the Welding Shop/Front School (164 total cylinder rental units including oxygen, argon/CO2, acetylene, nitrogen, and forklift propane). Pricing must include unit costs for cylinder rentals, delivery fees, environmental compliance fees, and fuel surcharges as detailed in the quotation template (Attachment A).

All selected vendors must be registered as vendors with the State of Mississippi and the Mississippi Secretary of State. The contract term is one year, commencing on or about October 1, 2026. The resulting contract will include required clauses addressing independent contractor status, indemnification, compliance with equal opportunity employment policies, e-verification requirements, and records retention for three years post-payment. The MDOC reserves the right to terminate for convenience or default with 30 days' notice to cure deficiencies.

Vendors must submit completed quotations using Attachment A via email to Victoria James at procurement@mdoc.state.ms.us or by mail to the MDOC office in Jackson, Mississippi. The contract will be governed by Mississippi law and subject to Public Procurement Review Board regulations.