1551-26-R-RFQF-00001

The Mississippi Department of Corrections (MDOC) has issued a Request for Quotes Formal (RFQF) for the procurement of specific asphalt equipment to be used at the Mississippi State Penitentiary in Parchman, MS. The solicitation seeks three specific pieces of equipment: one new compact asphalt paver, one new trailer-mounted asphalt hotbox, and one new compact tandem roller. Bidders must provide detailed technical specifications for each item, including requirements for engine power, weight, dimensions, and safety features, with a mandatory minimum 3-year warranty. The procurement will be conducted through the MAGIC electronic procurement system, with a bid opening date of August 21, 2025, at 10:00 a.m. CDT and a projected award date of September 3, 2025. Qualified vendors will be invited to participate in a live reverse auction after submitting initial quotes, with delivery of equipment required within 60 days of award. Bidders must be registered with the Mississippi Secretary of State and have a minimum of two years of experience providing similar equipment.

The solicitation appears to have a geographic preference for vendors located within a 150-mile radius of the Mississippi State Penitentiary to ensure quick serviceability and maintenance. While no specific set-aside designations for disadvantaged enterprises are mentioned, the procurement process seems designed to encourage local and regional vendor participation. The document does not explicitly state the total contract value, but requires bidders to provide unit pricing for each piece of equipment, including all associated costs such as shipping. Vendors must submit comprehensive documentation including detailed specifications, references, and pricing information through the state's electronic procurement platform. The procurement is specifically targeted at equipment for the Mississippi State Penitentiary, suggesting this is a targeted acquisition to support infrastructure and maintenance capabilities within the corrections system. Potential bidders should carefully review the technical specifications and be prepared to demonstrate their capability to meet the stringent equipment requirements and delivery timeline.