1513-20251218081831 wvsd

The Water Valley School District in Winston County, Mississippi, is seeking a qualified vendor to execute a comprehensive 2026-2027 E-Rate Fiber Cabling Project across its school infrastructure. The procurement involves replacing existing fiber optic cables with single-mode fiber, upgrading network connectivity through a hub-and-spoke architecture, and installing new networking equipment including an Intermediate Distribution Frame and a 24-port Power-over-Ethernet switch at Water Valley High School. Mandatory vendor qualifications include current USAC SPIN and SPAC certifications, three references from similar K-12 installations, and demonstrated helpdesk and network management capabilities. A mandatory walkthrough is required for all prospective bidders between January 12, 2026, and February 6, 2026, with sealed bids due by 9:00 AM on February 10, 2026, at the district's central office. Evaluation criteria will prioritize E-Rate approval, vendor certifications, technical references, understanding of the district's IT environment, and pricing, with the district reserving the right to reject any or all proposals.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide comprehensive documentation including current liability and workers' compensation insurance, certifications for wireless, switching, and cabling work, and detailed scope of work with site drawings showing access point locations and cabling paths. The project is entirely contingent upon E-Rate funding approval of the Form 471 application, which introduces potential financial uncertainty. While no specific budget range is disclosed, the requirement for all-inclusive pricing covering taxes, shipping, installation, equipment, training, technical support, and trash removal suggests a substantial investment. The contract terms indicate pricing quotes will remain valid for twelve months from signing, and the vendor will be responsible for comprehensive project management including supervision, equipment provision, structural modifications, testing, and documentation.