1347791: vehicle and equipment maintenance, repair and related services

The City of Chicago Department of Fleet and Facility Management is issuing a Request for Information on vehicle and equipment maintenance, repair, and related services, with responses due July 17, 2026. This RFI will not result in a contract award; it is designed to gather industry expertise and operational insights to inform potential future procurement decisions.

The City maintains a large, diverse municipal fleet and intends to retain internal maintenance capabilities while identifying opportunities to improve processes for engaging third-party providers on an as-needed basis. The RFI seeks information on fleet maintenance service models, demand-driven maintenance strategies, service provider network management, workflow management systems, quality control procedures, support for diverse and emerging vehicle technologies (particularly electric vehicles), facilities and geographic coverage capabilities, artificial intelligence-enabled fleet maintenance technologies, and process improvement strategies. Responses must specifically address managing non-exclusive service relationships and coordinating diverse service provider networks.

Submission requirements include a cover page signed by an authorized representative, an executive summary, responses to the RFI questions outlined in the solicitation, and a fully executed Agreement on Terms of Discussion. All submissions must be made electronically through the City's iSupplier eProcurement system. Responses become the exclusive property of the City and are subject to the Illinois Freedom of Information Act. All costs associated with responding are the responsibility of respondents, and the City will not provide compensation for participation or information submitted.

A pre-solicitation conference is scheduled for June 18, 2026, at 10:00 AM Central Time at 2 N. LaSalle Street, Chicago, Illinois. The deadline for questions is June 24, 2026, at 4:00 PM Central Time. No site visit is required.