13 Laptop Based Pulmonary Function Testing Systems (UW-MAD) [18-0017]

The University of Wisconsin-Madison is seeking bids for 13 laptop-based Pulmonary Function Testing (PFT) systems for the Children's Respiratory and Environmental Workgroup (CREW) study. The procurement is focused on acquiring specialized medical testing equipment to be distributed across 12 research sites in the continental United States. The systems must be 100% compatible with existing Inner City Asthma Consortium (ICAC) equipment, including specific requirements such as heated pneumotach-based flow sensors meeting ATS/ERS standards, recommended laptop configurations, and comprehensive software with multiple prediction sets. Bidders must have three years of business experience, be an original manufacturer or authorized distributor with service capabilities, and provide three client references. The bid was originally posted on September 29, 2017, with written questions due by October 6, 2017, and final bids due on October 13, 2017, at 2:00 PM CDT. Evaluation criteria will include the lowest extended net total bid, considering factors like life cycle costs, energy efficiency, maintenance fees, warranties, and disposal costs.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must submit both a hard copy and a digital copy of their proposal to UW-Madison Purchasing Services. The contract includes standard terms such as Net 30 payment terms, a one-year manufacturer warranty, and unlimited call-back maintenance during normal business hours. While no specific budget range is detailed, the procurement involves 13 complete PFT systems with associated software, laptops, and accessories. The University does not guarantee purchasing a specific quantity and reserves the right to request product demonstrations or site visits at its discretion. Contractors will be responsible for delivery to interior ground floor locations, with all freight, insurance, and delivery charges included in the bid price. The University will serve as the Importer of Record for any foreign-sourced equipment and will handle custom charges through a designated broker.