12358 Firewood Deliveries for the Sunset Bay State Park

The Oregon Parks and Recreation Department (OPRD) is soliciting bids for ITB #12358, a five-year contract for firewood deliveries to Sunset Bay State Park in Coos Bay, Oregon. The procurement requires a contractor to provide and deliver palletized bundles of cut, split, and seasoned firewood, with each delivery consisting of 660 bundles. Specific firewood requirements include moisture content under 20%, diameter between 3-6 inches, and length of approximately 16 inches, with bundles arranged on pallets containing approximately 50 bundles each. Deliveries must occur between 8:00 AM and 3:00 PM, and contractors must comply with OAR 603-052-1080 to prevent invasive species transportation. Key procurement dates include a deadline for inquiries on December 13, 2024 at 2:00 PM PST, and bid closing on December 23, 2024 at 2:00 PM PST, with an anticipated contract award around December 30, 2024. Contractors must maintain specific insurance coverages, including Commercial General Liability ($1M per occurrence/$2M aggregate), Automobile Liability ($2M combined single limit), and Workers' Compensation insurance.

No specific set-aside designations or restrictions on responding organizations were mentioned in the solicitation documents. The bid tabulation revealed four competing vendors: O'Malley Brothers Corporation, Slice Recovery Inc., T.Y. Solutions LLC, and Weller Custom Firewood LLC, with Slice Recovery Inc. submitting the lowest bid of $2,244.00 per load. The contract allows OPRD to obtain firewood from alternative sources without penalty and requires contractors to demonstrate sufficient equipment and resources to fulfill orders throughout the year, with peak delivery seasons from May through September. Contractors are responsible for pallet retrieval, and pallets remain the property of the contractor. While exact award values were not explicitly stated, the bid tabulation suggests potential contract values ranging from approximately $2,244 to $5,214 per delivery of 660 firewood bundles. The contract includes provisions for potential five-year extensions via amendment, providing long-term stability for the selected vendor.