12 DLI Back-Up Shredding Services

The Pennsylvania Department of Labor and Industry (DLI) is seeking multiple contractors to provide backup document destruction (shredding) services for its regional offices through Invitation for Bid #6100055730. The procurement will award contracts to vendors capable of performing on-site and off-site document shredding services when the statewide contractor is unavailable. Contractors must provide all necessary labor, equipment, materials, supplies, and transportation to complete document destruction services, with a critical requirement to maintain strict confidentiality and provide a Certificate of Destruction within 24 hours of service. Vendors must be able to securely shred documents, including the ability to handle plastic and non-paper materials if separated by DLI. The solicitation's original bid deadline of May 2, 2022, has been extended multiple times, with the final submission deadline now set for May 23, 2022, at 4:01 PM. Interested vendors must submit bids electronically and are required to attach all addenda to their response. Questions regarding the solicitation were accepted until April 20, 2022, at 10:00 AM, with answers posted on the state's e-marketplace website.

The procurement encourages participation from DGS Certified Small Businesses, with their certification considered as a best value criteria. The contract term is five years, with an option to extend for up to three additional months. While no specific budget range was explicitly stated, the contract will be awarded to all responsive and responsible bidders, with the Commonwealth selecting a single best value contractor. Bidders must comply with various certifications, including a Worker Protection and Investment Certification, which requires compliance with Pennsylvania labor and workplace safety laws. Additional requirements include completing a Lobbying Certification Form and an Iran Free Procurement Certification. Contractors must also adhere to the Commonwealth's standard terms and conditions, which include provisions for confidentiality, nondiscrimination, contractor integrity, and responsibility. The procurement is open to vendors who can provide services in specific counties, with the expectation that contractors will identify the counties where they can effectively provide shredding services.