1167 SCI Fayette Fitness Equipment

The Commonwealth of Pennsylvania's Department of Corrections is seeking to procure fitness equipment for the State Correctional Institution (SCI) Fayette, located in LaBelle, PA, through an electronic bid solicitation. The specific procurement involves one Matrix Aura 8-Stack, G3-MS80 multi-station fitness equipment configuration, which includes a cable crossover, two lat pulldowns, two seated rows, and two tricep pushdowns. Bidders are permitted to submit alternative equipment models, provided they include comprehensive product identification, descriptive literature, specification comparisons, and documentation of any deviations from the specified model. All proposed equipment must comply with Department of Corrections security requirements, and the Department retains the right to request packaging modifications or cancel awards if security concerns emerge post-award. The solicitation requires electronic bid responses submitted through the PA Supplier Portal, with a bid due date of December 23, 2025. Prior to contract award, contractors may be required to provide references documenting similar work completed within the previous two years to demonstrate qualifications. Pricing must be quoted on a unit basis, encompassing all costs including labor, materials, equipment, tools, insurance, and delivery fees, with goods to be delivered F.O.B. Destination.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must be registered on the PA Supplier Portal and obtain a vendor number to participate in the bidding process. All contractors are required to complete a Worker Protection and Investment Certification Form (BOP-2201), affirming compliance with thirteen specific state labor laws and regulations. The Commonwealth reserves the right to award the contract by individual item or total bid basis, whichever provides the greatest advantage. While specific budget ranges are not detailed in the documents, the procurement follows an Established Price Contract model, with the contract term commencing upon issuance of a fully executed Purchase Order and continuing until complete delivery, acceptance of items, warranty period expiration, or payment completion. Contractors must maintain worker's compensation insurance and public liability insurance with minimum coverage of $250,000 per person and $1,000,000 per occurrence for bodily injury and property damage. The Commonwealth retains extensive rights, including the ability to reject any or all bids, waive technical defects, terminate the contract for convenience or cause, and conduct audits of contractor records for three years following final payment.