1130-26-R-NBID-00002

The State of Mississippi Department of Finance and Administration, Office of Purchasing, Travel and Fleet Management is seeking proposals for a nonexclusive state contract for fire protection uniforms, boots, hats, and gloves, identified as RFx: 3130002220. The procurement is specifically focused on procuring structural and proximity firefighting gear that meets NFPA 1971 (2018 edition) and wildland firefighting gear compliant with NFPA 1977 (2016 edition). Vendors must submit electronic proposals through the state's e-procurement system by 3:00 PM CST on December 15, 2025, with the contract period running from March 1, 2026, through February 28, 2027. Proposal requirements include completing a comprehensive price list spreadsheet, providing a discount off manufacturer's suggested retail price (MSRP), and ensuring competitive pricing comparable to GSA, other state governments, and large commercial customers. Vendors must offer firm pricing for the 12-month contract period with no price increases allowed, and all items must be transported F.O.B. Destination with vendors responsible for all freight and shipping costs.

The contract does not explicitly outline specific set-aside designations, but the dealers list spreadsheet includes a column for minority vendor status, suggesting potential opportunities for minority-owned businesses. While no incumbent vendors are directly identified, the procurement documents indicate that vendors with existing state contracts must submit a purchase summary for the current contract period, with sales activity under $25,000 for two consecutive years potentially resulting in contract rejection. Vendors may only modify their contract once per period during a July 1-15 addendum window, with no price increases permitted. State entities can pay invoices within 45 days without penalty under MS Code Section 31-7-305(3). Although specific award values are not disclosed, the contract allows state agencies to purchase fire protection gear through authorized dealers, with the potential for significant procurement volume across Mississippi's fire departments and emergency services organizations.